Important Dates Coming Up:

Nominations happening in Spring

OAK GROVE PTO BYLAWS

2025-2026 Executive Board

President(s): Karin Jones and Letty Parks

Vice President: Heather Monroe

Treasurer: Drew Henry

Recording Secretary: Jen Koch

Corresponding Secretary: Michelle Roush

PTO Board Descriptions

The duties of the President(s) shall be to: 

• Chair all general and Executive Board meetings and prepare agendas for these meetings. 

• Meet regularly with the school principal to discuss school-wide issues and concerns. 

• Ensure that officers and committees perform their respective duties. 

• Ensure that the Executive Board fulfills its duties in a timely way.

• Sign checks in the absence of the Treasurer.

• Perform other duties as assigned through the Executive Board. 

The duties of the Vice President(s) shall be to: 

• Perform all duties of the President(s) when the President(s) are unavailable. 

• Coordinate the work of committees to ensure that they are properly organized.

• Perform other duties as assigned through the Executive Board. 

The duties of the Recording Secretary(s) shall be to: 

• Record, then transcribe minutes for all general session PTO meetings. Keep a hardcopy of each transcribed meeting. Distribute a hardcopy of minutes to principal, vice principal. Email copies to all executive board members. Email copy of minutes to the school website coordinator. 

• Record, then transcribe minutes of all Executive Board meetings. Keep a hardcopy of each transcribed meeting.

• Keep record of the attendance for each meeting and a roll of officers and committees. 

• Work in conjunction with the Corresponding Secretary. 

• Perform other duties as assigned through the Executive Board. 

The duties of the Corresponding Secretary shall be to: 

• Maintain a central repository for information pertaining to OGES PTO at a designated location in the school. 

• Ensure that appropriate appreciation is expressed for the work of committee chairpersons, volunteers and teachers. 

• Work in conjunction with the Recording Secretary. 

• Perform other duties as assigned through the Executive Board. 

The duties of the Treasurer shall be to:

• Keep and report the accounting of the OGES PTO. 

• Secure the funds and financial records of the OGES PTO. 

• Collect funds from PTO events and all other revenue sources. 

• Write and sign all checks for disbursements as authorized by the OGES PTO in accordance with its budget.

• Provide a detailed written report of the financial condition of the OGES PTO semi-annually at general meetings. 

• Provide a summary report, including beginning and ending balances, at each meeting. 

• Coordinate the preparation of all required state and federal filings.