OCLC CJK USERS GROUP

BYLAWS (revised in 1993)

ARTICLE I -- NAME

• The name of the organization shall be OCLC CJK USERS GROUP, hereinafter referred to as the Group. The Group shall be a not-for-profit organization.

ARTICLE II -- OBJECTIVE

• Section A. To encourage and facilitate the exchange of ideas and information between OCLC and the members of the Group, and between the members of the Group and similar users' group.

• Section B. To advise OCLC on problems, programs, and policies that affect library services in East Asian studies.

• Section C. To promote cooperation among OCLC CJK users and to maintain standards for use of the OCLC CJK system.

• Section D. To provide a forum for discussion of East Asian library issues as they arise and formulate official positions for the Group on these issues in response to proposals or surveys by other library groups.

ARTICLE III -- MEMBERSHIP (amended in December 1997)

• Membership in the Group shall be open to all individuals and institutions that support the objectives of the Group. OCLC staff shall be Associate Members without the right to vote and to stand for election as the Group officers.

ARTICLE IV -- OFFICERS (amended in March 2007)

• The officers of the Group shall be

  1. a Chair

  2. a Vice Chair/Chair Elect

  3. a Chinese officer

  4. a Japanese officer

  5. a Korean officer, and

  6. two members-at-large

• These officers shall constitute the Executive Board.

ARTICLE V -- ELECTIONS AND TERMS OF OFFICE

• Section A. Nomination Procedure The Chair shall appoint a Nominating Committee, composed of three members of the Group, to select one or more candidates for each position, except the Chair, on the Executive Board. Candidates must be members of the Group and must notify the Committee of their acceptance of the nomination.

• Section B. Election Procedure The Chair shall mail the slate of candidates issued by the Nominating Committee to the membership no later than one month before the annual meeting, to be held in conjunction with the annual meeting of the Association for Asian Studies, together with ballots to be returned by mail. Officers shall be elected by a plurality of the ballots cast by the membership. A majority vote of the members of the Executive Board shall resolve a tie vote.

• Section C. Terms of Office The term of each office shall be two years. The Vice Chair/Chair Elect shall succeed the Chair. The Chinese, Japanese, Korean, and Member-at-Large officers may succeed themselves for a second term, if re-elected. In the event of the resignation, incapacitation, or removal of an officer, the remaining officers shall choose a replacement from the Group to serve until the adjournment of the annual meeting at which their successors are announced. Officers shall serve without compensation.

• Section D. Duties of Officers

  1. Chair: The Chair shall be the chief executive officer of the Group and shall preside at all meetings of the Group and of the Executive Board. The Chair shall appoint one of the other officers as Recorder, to record the minutes of all meetings of the Group and of the Executive Board, and appoint another officer as Treasurer/Membership Officer, to manage the Group's membership matters.

  2. Vice Chair/Chair Elect: The Vice Chair shall assist the Chair to manage the affairs of the Group and to promote the objectives of the Group; and shall perform the duties of the Chair in the absence of the Chair.

  3. Chinese/Japanese/Korean/Member-at-Large Officers: Each of these officers shall assist the Chair to manage the affairs of the Group and to promote the objectives of the Group particularly, but not exclusively, in their areas of expertise, namely Chinese, Japanese, or Korean.

• Section E. Committee and Task Forces The Program Committee, composed of the members of the Executive Board and additional members appointed by the Chair, usually institutional representatives of the OCLC CJK Users Group, shall prepare the program of annual activities. In consultation with the Executive Board and/or the membership of the Group, the Chair may appoint other committees and task forces to pursue particular objectives of the Group.

ARTICLE VI -- VOTING

• At a meeting of the Group, individual members and representatives of institutional members who are present may vote on all motions on the floor. At the request of any member, a motion may be put before the entire membership, by mail ballot, if a plurality of the members present approve.

ARTICLE VII -- PARLIAMENTARY AUTHORITY

• The latest version of Robert's Rules of Order Newly Revised shall govern the Group whenever they are applicable and not inconsistent with these Bylaws or with any special rules of order the Group may adopt.

ARTICLE VIII -- AMENDMENT OF BYLAWS (amended in September 2002)

• These Bylaws may be amended at a general meeting of the Group, or in a mail ballot, by a two-thirds vote of the members voting. Proposed amendments must be submitted in writing and be signed by three members.