Practical information

On this page, you will find information about the location, accessibility, language, sleeping arrangements, food, dietary needs & allergies, drinks, smoking and alcohol policies, what to bring, travel information, the programme, and a timeline.

Date & time

Tuesday 02 to Friday 05 September 2025

Arrival at Tuesday at 11.30

Departure on Friday before 9.30

Location

Accessibility

The event takes place on three levels. 

Unfortunately it is not suitable for wheelchair users:

The venue has a small lift, but it will only fit a walker, not a wheelchair.

Also there are no shower/toilet facilities for wheelchair users.

If you have other needs we need to take into account, you can let us know on the sign-up form or contact us in advance.

Text & information accessibility

Attending The Baron of Belgrave Square means you'll receive a lot of reading materials, 

including a 30-40 page character brief, a comprehensive design document with history, religion, etiquette,

 and various play suggestions. 

Also, some characters receive several other materials like masses, play scripts, letters, and newspapers.

To make information more accessible during the event, a few measures are in place: 

Summaries
Your character brief will include a 1-page summary with everything you need to know. 

Additionally, the design document will be summarised on 2 A4 pages, 

highlighting the essential rules and facts to know by heart.

Name tags

Out-of-character name tags will display the correct way to address each person,

 with a magnet to avoid damaging clothes.

Easy-to-read documents

All in-character documents, which may have fancy or handwritten fonts, 

will also be available in an easy-to-read format on a laptop in the off-play area,

 where you can also find character briefs and other helpful documents.

Reading from paper while performing

Actors, clergy and other characters can read from paper during performances,

 and all necessary texts will be provided in easy-to-read print, including booklets

 for mass & prayers to help everyone follow along.

Language

International run.

English language.

Sleeping arrangements

Bedrooms

There are simple hostel-style bedrooms for 2 to 5 persons.
All beds are single beds. A few rooms have bunk beds.

Floors, walls and windows are in a beautiful old style; however, the beds and some of the closets are modern. 

We encourage players to bring some items, such as a bedspread or white sheets, to hide the modern bed so your bedroom looks fully in-character.

Hot showers are available.

Sleeping in-character

You will share a room with either your in-character spouse, in-character group or characters of similar class. Sleeping in-character also provides the opportunity to wander at night to the graveyard, sneak into each other's bedrooms or have midnight meetings with a secret occult society.

Night rest

No nightly activities will be scheduled between 0.00 and 8.00.

If you want to go to bed earlier, you can hang a "Do not Disturb" sign on your bedroom door.

There will be a pre-play scene with your roommates so you can coordinate rest and use of the bedroom together.

Food

Breakfast

There will be a luxurious breakfast buffet on Wednesday and Thursday
consisting of several kinds of bread, cheese, cold cuts, jam,
eggs, sausages, beans,
fresh fruit, yogurt, vegetables,
croissants, chocolate croissants, and coffee pastries.

Breakfast on Friday will be simple and will consist of several sandwiches and various toppings.

Lunch

There will be a luxurious lunch buffet on Wednesday and Thursday

 featuring bread rolls, wraps, and mini sandwiches, 

along with pasta or couscous salad, 

fresh fruit, and English fruitcake or muffins.

Dinner

On Tuesday there will be a one-course dinner

 that will also be a rehearsal dinner to practice with serving and etiquette for Wednesday night.

On Wednesday there will be a luxurious served three-course dinner for the full Victorian experience.

Thursday dinner will be a buffet consisting of a fancy stew and a sweet dessert, 

to ensure enough playtime after dinner until time out.

Note: The menu options mentioned above are examples and may still change to similar types of food.

Dietary needs & Allergies

We will do our best to accommodate various allergies but cannot guarantee that every type of diet will be catered to. 

A professional caterer has been hired for all meals and can accommodate most allergies. 

Please be as clear as possible about your dietary needs at signup.

If there is any doubt about our ability to cater to your needs, 

we will inform you in advance so you can bring your own food.

Drinks

Several kinds of tea, coffee, water and different flavour cordials will be available and are included in your fee. 

At breakfast there will also be two kinds of fruit juice. We will not serve alcohol.

Want to drink something else? Please bring it yourself (optional).

Please also note our alcohol policy below.

Smoking & alcohol

You can only smoke at a dedicated area, outside the terrain. 

This way participants with asthma can also enjoy being outside without risking an asthma attack.

We don’t serve alcohol. Consuming your own alcoholic beverages is not forbidden, 

but strongly discouraged due to the nature of the event.

 If the organisers determine that a participant is too intoxicated to safely attend the event, 

they have the right to ask that person to leave.

Travel

Public transport

The nearest train station is Visé.

From there, it is a 20-minute bus ride to the venue.

The bus stop "Dalhem Route de Richelle" is 130 meters from the venue.

By car

It's a 15-minute drive from Maastricht and about 20 minutes from Liège (Luik).

There is free parking on the premises for about 24  players' cars. 

If there is no more room, you can also park elsewhere in the village.

By plane

Both Maastricht Airport and Liège Airport are a 25-minute drive.

Public transport takes about 1,5 hours.

Düsseldorf Airport & Antwerp Airport are a 1,5-hour drive.

Public transport takes about 3 hours.

Timeline

Sep 14 - Sep 25

Signup period

Sep 28

Confirmation emails + player list review

Sep 30

Deadline player list review

Oct 5 

Payment deadline Full or First payment

Oct

Design document chapter Setting

Nov 7 

Payment deadline 2nd payment

Nov 23

Character concepts,

so you can start arranging your costume

Dec 6 

Payment deadline 3rd payment

Dec

Design document chapters Practical Information & Design choices

Jan 2025

Design document chapter Safety

Feb 2025

Design document chapters Rules & How to Create Play

Mar 2025

Design document chapters The Victorian Mindset

Apr 2025

Design document chapters History & Etiquette

May 2025

Design document chapter Religion

June 2025

Full character briefs

Book of Characters (who-is-who)

Book of Family Trees

Book of Prayers

Questions to help you prepare

July 2025

Design document chapters Programme & Location

August 2025

Full Design Document available

Sep 2 - 5 2025

The Event