Guidelines
Identify the form you need based on your transaction.
Read the instructions carefully before filling it out.
Click the button to access the form and instruction for filling.
Submit the accomplished and signed form to MGSO.
1. Purchase Request (PR)
Purpose: Initial request for procurement of supplies, materials, or equipment.
Instructions:
Provide clear and complete Item Description, Quantity, and Estimated Unit Cost.
Ensure request is endorsed and signed by the authorized official.
2. Purchase Order (PO)
Purpose: Official order issued by the LGU to the supplier for delivery of items/services.
Instructions:
Include complete supplier details, PR reference, and approved procurement terms.
Must bear the signatures of the Approving Authority and Supplier.
3. Inspection and Acceptance Report (IAR)
Purpose: Acknowledgement that delivered items were inspected and accepted by the LGU.
Instructions:
Fill in details of supplier, delivery receipt, and inspected items.
Must be signed by the Inspection Committee and the Property Officer.
4. Requisition and Issue Slip (RIS)
Purpose: Request for issuance of supplies, tools, or materials.
Instructions:
Fill in all required details (Item, Quantity, Office, Accountable Officer).
Must be signed by the Requesting Officer and the Approving Authority.
5. Inventory Custodian Slip (ICS)
Purpose: Issuance of non-expendable property with a Unit Cost below ₱50,000.
Instructions:
Record complete details of each property item.
Attach supporting documents (Purchase Request/Delivery Receipt).
Must be signed by the Receiver and the Property Officer.
6. Property Acknowledgement Receipt (PAR)
Purpose: Issuance of property with a Unit Cost of ₱50,000 and above.
Instructions:
Ensure Property Number and Item Description are correctly indicated.
Must be signed by the Accountable Officer and the Property Officer.
7. Waste Materials Report (WMR)
Purpose: Disposal of unserviceable property.
Instructions:
List items recommended for disposal.
Must be endorsed and signed by the Division Head and GSO.
Very Important Reminder:
You may already input the data directly into the form.
Always make sure the Item Description is complete.
All forms must bear the required signatures of the concerned signatories/receivers.
Incomplete or unsigned forms will NOT be processed and will cause delays.