Context:
A student, John Doe (Grade 8), has missed 7 unexcused days in the last month. Your task is to notify the parent/guardian of these absences, remind them of the importance of attendance under Mississippi law, and invite them to work with the school to resolve the issue.
Prompt the AI Clearly
Example starter prompt:
“Write a professional but supportive letter to a parent whose child has 7 unexcused absences. Emphasize the importance of school attendance, mention Mississippi’s Compulsory Attendance Law, and invite them to meet with the school to discuss solutions.”
Review the AI Draft
Check tone (should be firm but caring, not threatening).
Verify details: grade, exact absence count.
Confirm accuracy of any legal references.
Revise with AI Assistance
Ask AI for adjustments:
“Make this letter simpler for parents with limited reading ability.”
“Translate this letter into Spanish.”
“Add a positive note about the student’s strengths to balance the message.”