[Executive Admin Assistant]

Please send your resume to ejcho@kotra.or.kr via email, or apply using the "Easy Apply" button on LinkedIn. Please make sure to include the job title and location in the subject line of your email or resume. Please note that applications without a specified job title and location will be considered invalid.

This job posting is for the specified company, and is supported by KOTRA Silicon Valley.

본 공고는 해당 기업의 요청으로 코트라 실리콘밸리가 지원합니다.

[About the Role]

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

• Review and approve invoices, reports, memos, letters, financial statements, and other documents.

• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

• Prepare agendas and make arrangements for committee, board and other meetings.

• Make arrangements for travel, planning meetings, etc.

• Submission of travel and other expense sheets for the supported leaders as well as other administrative submissions needed like IT requests.

• Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc.

• Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively.

• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed.

• Triage and do basic troubleshooting for hardware, software and phone issues, office supply management, and other general office management functions.

• Liaison with customer and internal exec level.

• Develop and maintain cross divisional relationships with other admin assistants.

• Handle ad-hoc admin duties as they arise.

[Required Qualifications]

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.

• Expert ability to work independently and manage one's time.

• Expert ability to keep information organized and confidential.

• Expert ability in event planning, budgeting, etc.

• Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner.

• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

• (Optional) Bilingual in Korean and English.

• 2-year degree or equivalent work experience.

• 5-7 years' experience required.

• Experience working with executives is mandatory.

Location : Plano, TX, USA

Job Type & Pay Range :

• $60,000 - $65,000 Max (Annual)