Terms of Service

Kim’s Administrative & Business Services is a division of DEVA BY KIMILY, LLC (“Company,” “we,” “our,” or “us”), a U.S.-based business serving clients throughout all 50 states. By purchasing or engaging our professional services, clients agree to these Terms of Service and the terms of any applicable signed service agreement.

1. Scope of Services

We provide business formation assistance, administrative and operational support, government registration and certification application assistance, trucking and transportation documentation support, website setup, bookkeeping, and financial record organization. Services are administrative and consulting in nature. We do not provide legal advice, tax advice, CPA services, independent financial audits, or regulated professional services requiring licenses we do not hold.

2. Client Responsibilities

Clients are responsible for providing accurate, complete, and timely information; supplying required documentation; reviewing and approving filings before submission; maintaining required business registrations and licenses; and meeting agreed payment deadlines. Delays or inaccuracies in client-provided information may affect service timelines and outcomes.

3. Fees & Payment Terms

Professional service fees are based on the agreed scope of work and must be paid in advance unless otherwise specified in writing. Monthly services and retainers are billed according to the signed agreement. Weekly or biweekly payment arrangements may be offered when agreed in writing. Additional work outside the agreed scope requires client authorization and may result in additional fees. Government filing fees, software subscriptions, registered agent fees, and other third-party expenses are separate unless expressly included in the written agreement.

4. Monthly Bookkeeping & Recordkeeping Requirements

Monthly bookkeeping services begin at $390 per month, subject to the agreed service scope. Clients must provide complete, accurate, and organized financial records, including relevant receipts, invoices, bank statements, and supporting documentation. Historical cleanup, missing records, and significant document organization are not included in standard monthly bookkeeping unless expressly stated. Additional fees may apply and will be disclosed for client approval before the additional work begins.

5. Government Registrations & Certifications

We provide optional professional assistance with government registrations, certification applications, and regulatory documentation. Government agencies independently determine eligibility, approval, processing times, and certification outcomes. We do not guarantee approvals, contract awards, licensing decisions, or specific processing timelines. Many government registration and certification applications are available free through official government websites; our fees cover optional professional assistance.

6. Third-Party Services

Clients are responsible for selecting and maintaining required registered agents, BOC-3 process agents, software subscriptions, domain registrations, and other third-party services. We may assist with researching and coordinating providers but are not responsible for their performance, fees, or policies.

7. Cancellations & Refunds

Cancellation requests must be submitted in writing. Refund eligibility, if any, will be determined according to the signed service agreement, the amount of work completed, and any nonrefundable third-party expenses. Prepaid amounts for services not yet performed will be addressed according to the agreement and applicable law. Government and third-party fees already paid may be nonrefundable.

8. Confidentiality & Data Protection

We treat client information and documents as confidential and use them to provide authorized services, maintain business records, and fulfill legal obligations. Information may be shared with authorized third parties when necessary to complete requested services or as required by law. Additional details are provided in our Privacy Policy.

9. Service Timelines & Client Communication

Estimated completion dates depend on project scope, timely receipt of client documentation, third-party processing, and government agency timelines. We will communicate material delays when reasonably possible. Clients are responsible for responding to requests for information and reviewing deliverables within agreed timeframes.

10. Limitation of Liability

To the extent permitted by applicable law, we are not responsible for government or third-party decisions, processing delays outside our reasonable control, or losses caused by inaccurate or incomplete client-provided information. Nothing in these terms excludes liability that cannot legally be limited or excluded.

11. Changes to Services & Terms

We may update these Terms of Service periodically. Updated terms will be posted on our website with a revised effective date. Material changes affecting an existing service engagement will be handled according to the signed agreement and applicable law.

12. Professional Services Disclaimer

Kim’s Administrative & Business Services, a division of DEVA BY KIMILY, LLC, is an independent provider of business formation, government registration and certification assistance, trucking documentation, administrative support, website setup, and bookkeeping services. We are not affiliated with or endorsed by the SBA, SAM.gov, FMCSA, or any government agency. We do not provide legal, tax, CPA, or financial advisory services. Government approvals and contract awards are not guaranteed. SAM.gov registration and eligible SBA certification applications are available free through official government websites; our fees cover optional professional assistance. Clients are responsible for reviewing submissions, providing accurate information, and meeting applicable requirements.