Subject Line
You don’t need to reinvent the wheel with the subject line.
As you will notice in the templates, all of them include some form of “thank you” in them.
It’s a thank-you email, after all.
Greeting
The greeting will depend on who you’re emailing.
If it’s a friend or a colleague, it can be as simple as “hello”, or “hi”.
In a more formal email, such as one to your boss or a client, you may want to choose something more reserved, such as “Good afternoon”, or “Dear [Name]”.
Body
The body is where the actual thanking happens (even though you probably already have a “thank you” in your subject line and sign-off).
The most important part of your email’s body is personalization.
Tell the person exactly what you are thankful for and tailor it to your exact situation.
For example, if you’re a job seeker thanking a hiring manager for attending a meeting with you, mention something that you have discussed – for instance, one of the interview questions or the project that you’re in the hiring process for.
Another tip for writing great “thank you” letters is not to overdo it. Be sincere, don’t lie, and don’t try to put the other person on a golden pedestal.
Finally, another tip to make for a great thank you email is to include other key phrases that express gratitude, such as:
Appreciate
Grateful
Thankful
Indebted
Obliged
By using other key phrases other than “thank you”, you will be able to give your email a more personal touch, in addition to being descriptive about what you’re thankful for.
Sign-Off
A very typical sign-off for a thank you email is to simply say “Thanks,” again.
Again, no need to reinvent the wheel.
Signature
Your email signature should include a few things:
Your picture or company logo
Your physical address
Social handles
A phone number or any additional information on how to contact you
Your recent interview with XyZ Corporation for the role of Salesforce Developer went really well. You enjoyed learning about the company's projects, the team structure, and the expectations for the role. Write a thank you email to the Hiring Manager, Mr. John Smith, expressing your gratitude for the opportunity. Include the following elements in your email:
Express your appreciation for the time and opportunity.
Discuss specific parts of the conversation or interview that you found particularly enlightening or exciting.
Highlight the skills you have that you believe will make you an asset to their team, especially in relation to the details discussed in the interview.
Express your enthusiasm about the possibility of working with XyZ Corporation.
Conclude the email professionally, offering to provide any further information they may need.
SUBJECT:
Dear
A week has passed since your interview at XyZ Corporation, and you haven't heard anything back. You're keen to know about the next steps, so you decide to send a follow-up email. Your goal is to reaffirm your interest in the role and inquire about the status of your application without sounding impatient or pushy. Write a follow-up email to Mr. John Smith including the following points:
Start by mentioning the role you interviewed for and the date of your interview.
Express appreciation for the opportunity to interview and your continued interest in the role.
Highlight again how your skills align with the role, referencing a specific detail or project discussed during the interview.
Politely ask for an update on the status of your application.
Close the email professionally, indicating your eagerness to hear back.
Remember, in both emails, maintain a professional tone, proofread for grammar and spelling errors, and ensure you address the hiring manager respectfully.
SUBJECT:
Dear