Starting 2023, we have to book our trips (train, flights) via the Uni Bern travel platform and train trips in Switzerland via the SBB account (if you have no Swisspass: first create a Swisspass login, official video: https://www.youtube.com/watch?v=ymvEm4sBIo8 , next create your Business account, pdf instructions Uni Bern here)
ATTENTION: never use the travel platform to book your hotel, this is most likely too expensive.
Attention 2: always book refundable tickets - if you are sick or otherwise not able to travel, we do not have any insurance.
Since Oct 2023, Uni Bern has new rules on daily food allowance: breakfast CHF 12 / lunch CHF 30 / dinner CHF 35.
However, most research projects do not provide enough funding for such high daily allowances, and many of us do not have specific travel money from a dedicated research project. These travel costs have to be covered by the general budget of the group.
Accordingly, in our group, you should, in principle, book your breakfast at the hotel (cheaper). If this is not possible, simply let me know , that we agree on claiming the breakfast allowance.
I will, in principle, not reimburse lunch allowances, except in special cases (e.g. if you attend a conference lunch or if you travel to a very expensive location). This means that for your travels, in case you stay overnight, you can always claim the diner allowance without receipts (CHF 35) and, upon agreement, the breakfast allowance.
Nothing else can be reimbursed without receipts, think of collecting those. If you foresee any unusual expenses, do not forget to discuss them beforehand.
A rough budget for a conference in Europe for 5 nights: hotel 125 per night, conference subscription plus abstract fees 350, diner 35 (new) per evening, travel 500, gives 1650 Euro (which exceeds the usual SNFS conference funding of 1500 CHF per conference).
And: if you have a complicated travel request, you might want to contact the travel agency, CWT directly, via
CWT: Von Werdt Passage 5, 3001 Bern – Schweiz, +41 31 328 28 98, unibe.ch@mycwt.com