Committee Chair Resources

What does a Committee Chair do?

PTA Committee Chairs work with a team to coordinate & manage various PTA events & services. This is a great way to get connected with other parents and provide some much needed help to the school. Contact a PTA Co-President if you are interested in chairing an event/service. 

Processes and Forms

Here are a few reminders for the processes and forms we need you to use this year. For quick reference, check out the Homestead PTA Financial Quick Reference Guide for Committee Chairs and Executive Board. Don’t hesitate to call or or e-mail the treasurer with any questions. Thanks for your cooperation!

Exemption Tips / Tax Exempt Form (contact Treasurer with questions)

Click here for the Tax Exempt/Insurance forms

When purchasing for your committee, here are some stores that accept our tax exempt form: Target, The Dollar Store, Wal-Mart (see service desk first to obtain authorization), Staples, GFS, Jewel, Costco, and Meijer.

Expense Reimbursements

Please review the Expense Reimbursement Policy for details. Complete an Expense Voucher for ALL expenses submitted, including those which are payable to vendors for your committee’s event.

Committee Chair Orientation Materials

• Prior Year Budget Data (contact Treasurer)

• Money Deposit Procedures

• Tax Exempt Form

• Expense Reimbursement Procedure and Information

• Expense Voucher

• Deposit Tally  (for MS Excel version contact Treasurer)

• Cash Box Procedure and Information: Request funds at least one week before the events to allow time for Treasurer to withdrawal funds from the bank 

• Cash Box Starting Inventory

• Financial Quick Reference Guide

• Money Deposit Procedure

  • Make sure you...

    • Never deposit PTA money in your own account.

    • Do not use receipts collected to pay PTA expenditures.  

    • DO NOT HOLD CHECKS!!!! Holding checks causes a burden for some families and can increase the instances of NSF checks.

    • If you are a Committee Chair doing an ongoing or large event (such as Fall Fundraiser, Yearbooks, Spirit Wear, HEY, etc…) and are receiving many checks and large amounts of cash please make frequent smaller deposits to the PTA Treasurer. Do not wait until the end of your event to turn in the entire deposit.

    • Complete a Deposit Tally.  If you need an Excel Version of this form compatible to your home PC, please contact the Treasurer. 

• By-laws (contact Recording Secretary or President)

Executive Committee Contact Info

Committee Chair Contact Info