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Board Descriptions:
VICE-PRESIDENT
The Vice-President shall perform the duties of the President in the absence or inability of that officer to serve, and shall assist the President when called upon.
Shall serve as the designated PTO representative when necessary.
The primary responsibility is to oversee all applicable committees by providing guidance, support and establishing communication lines to committee chairpersons.
The Vice-President will be the point of contact for coordinating monthly report receipts from all PTO committee chairs for regular monthly meeting status.
The Vice-President will contact via email in early February the current chairpersons and/or co-chairs to determine whether they will continue in their position for the upcoming school year and forward this information to the Nominating Committee.
The Vice-President will coordinate facilities usage on behalf of the Committee Chairs with the HTS Facilities Staff/Administration.
7. The Vice-President and President will meet throughout the school year to divide the PTO duties.
TREASURER
The Treasurer will have custody of all funds of the PTO and shall keep an accurate record of receipts and expenditures. Such records will be forwarded by the Treasurer to the designated accountant for preparation of the PTO’s annual independent audit.
To disburse funds as authorized by the PTO. Each check will require two signatures; one from the Treasurer and one from any other PTO Officer. The Treasurer must have original, itemized invoices and receipts with the purpose of the expense noted, before authorizing reimbursement or payment.
To present a monthly financial statement of the accounts at every general membership meeting of the PTO.
To make a full annual report of the financial activities of the PTO for the year at the Annual Meeting in May.
Within three (3) days of receipt of cash and within five (5) days of receipt of checks, funds must be deposited into the PTO checking account.
Treasurer ensures that the Committee Chairperson or Co-Chair and one officer count and log any money received during PTO activities, programs, and events. Documentation of these funds will be recorded before leaving said event.
Responsible for collection of all W-9 forms that need to be turned in to the accountant for the annual independent audit.
Perform other duties as may be delegated by the President.