Yearbook orders have been closed. The PTO ordered a handful of extras. If you forgot to order and still need a yearbook, email us at HeronPTO@gmail.com. Yearbook extras are $27.00

The nomination period has now ended. Voting for next year's positions will open soon! Check Mrs. DiRenzo's weekly newsletter for more information. 

• President

  • Preside at the General Membership PTO Meetings and Executive Board Meetings

  • Serve as the official representative of the PTO

  • Retain all of the official records of the PTO

  • Communicate through monthly newsletter and any additional forms of communication with the Membership

  • Attend any county-wide PTA/PTO meetings on behalf of Hollywood Elementary School

• Vice President

  • Oversee the committee system of the PTO

  • Assist the President as needed

  • Chair meetings in the absence of the President

• Treasurer

  • Serve as custodian of the PTO's finances

  • Collect revenue, pay authorized expenses, follow all financial policies of the PTO

  • Hold all financial records

  • Share a Treasurer's Report at all General Membership PTO Meetings

• Secretary

  • Record and distribute minutes of all Executive Board meetings and all General Membership PTO Meetings

  • Prepare agendas for official PTO meetings

  • Hold historical records for the PTO

• Parent Representative This position is appointed by the President and out-going Parent Representative. Designate a back-up when unable to attend.

  • Attend all General Membership PTO Meetings and Executive Board Meetings

  • Share pertinent information from the perspective of parents to include requests and/or concerns. 

  • Attend any necessary Board of Education or Commissioner meetings to share requests and/or concerns on behalf of the parents and students at Hollywood Elementary School. These requests/concerns will be discussed at Executive Board Meetings when needed so as to approve the message being conveyed. 

• Fundraising Coordinator

  • Plan and execute Spirit Nights (schedule one per quarter at local establishments, scheduled to avoid major events like Boosterthon and Hollydays, schedule to be passed by VP and Principal)

  • Spirit Wear (runs itself in that we share flyers occasionally and families order at their convenience)

  • Square1Art (serve as the POC, as Mr. Kneuer takes care of most of this in school)

  • Spring Grams (in the past we’ve done Smencils, but any goodie that students want to send to a classmate or schoolmate)

• Events Coordinator

  • Plan, execute, and attend Trunk or Treat with designated committee of volunteers (mid to end of October)

  • Plan, execute, and attend Hollydays with designated committee of volunteers (mid December)

  • Spring Fling/Dance (work with the school specials teachers, typically in February/March)

• Hospitality Coordinator

  • • Plan and execute Monthly Staff Treats with designated committee (purchase or use SignUpGenius, set up treat at school once a month, clean up afterwards)

• • • Plan and execute Teacher Appreciation Week (first week in May: daily treats for teachers during this week, seek donations from local businesses, set up lunch provided by PTO one day, breakfast treats donated by local businesses, raffle prizes, SignUpGenius for one lunch from parents, snack bar, fun activities, etc.)

    • Staff Appreciation (coordinate card and small gift for specific positions such as Bus Drivers,  Building Service Workers [we typically provide lunch for in September], Secretaries, Security Officer, Counselor, AP, principal, Nurse, Food Service Workers)

• Community Outreach Coordinator

  • Plan and execute Winter Break Outreach (communicate with selected families through the school counselor or principal who are in need of hygiene items, household needs like laundry detergent, or gifts for holidays for children who attend HES, considering all children in the home, set up SignUpGenius for a small amount of their needs, collect donated items, wrap if necessary, and deliver/coordinate pick up)

  • Summer Break Outreach (same as above in late May/early June to provide household supplies for summer or items like sunscreen, pool towels, etc.)

  • Other situational outreach during the school year as needed directed by the counselor/principal

• Yearbook Coordinator

  • Takes pictures at school events during the school day and after hours/works with committee to designate someone to take pictures

  • Puts together the yearbook using the online template

  • Runs checks with Secretary to the Principal to ensure all students are included, names are accurate for each class, etc.

  • Coordinate with club leaders to ensure all students are included and names are accurate.

  • Takes pictures of new students in spring who missed individual picture day

  • Coordinates with the Art Teacher to have students design covers for the yearbook. 5th grade votes on the winning cover. Collect covers and upload them to the yearbook. 

  • Coordinates with counselor and principal on which 5th grades may receive donated yearbooks.

  • Come into the school during the day and capture the 5th graders favorite memory to record in the yearbook.

  • Coordinates with 5th grade team to get their message to the 5th grade class and a copy of tshirt template. Coordinate with HES staff and educational support staff to get their message for the yearbook. 

  • Organize and distribute yearbooks to classes.

• Concessions Coordinator

  • Communicates with event sponsor to create a list of items needed and pricing

  • Creates signage for concessions table with pricing

  • Runs popcorn machine and keeps inventory of supplies

  • Runs cotton candy machine and keeps inventory of supplies

  • Cleans machines at end of event with committee members

  • Coordinate food trucks for events, if needed.

  • POC for field day treat (has been Rita’s in the past or an ice truck)

• Grade 5 Promotion Coordinator (2 reserved front row seats at promotion for fulfilling all of these duties)

  • Coordinate with Secretary to the Principal on end of year field trip funding and communicates that with Treasurer

  • Orders and delivers cupcakes, waters, juice boxes, tablecloths

  • Helps setup treats and drinks in the morning prior to promotion.

  • POC for t-shirt company (Wally)

  • Works with 5th grade teachers to get students to sign the template for the tshirt and collects students sizes for shirts. 

  • Give template to yearbook coordinator prior to mailing to company to make a copy to put in the yearbook.

  • Organize and distribute shirts when they arrive.

• Media Coordinator

  • Facebook posts multiple times a month to showcase pictures from the parent s’more, upcoming events, staff appreciation (Building Service Workers, Counselor, Secretaries, etc.) and share SMCPS official postings

  • Consider starting an Instagram or TikTok to reach younger parents

  • PTO website updates at least monthly

  • Create flyers for PTO events