Privacy notice

1. Introduction

The Herdman Earth Sciences Society ("we", "our", "us") is committed to protecting and respecting your privacy. This Privacy Notice explains how we collect, use, and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR).

This notice is superseded where applicable by the privacy policy of Liverpool Guild of Students, viewable here. 

2. Information We Collect

We may collect and process the following types of personal data:

• Personal Identification Information: Name, email address, phone number, date of birth, and student ID.

• Membership Information: Society membership details, event attendance, and participation in society activities.

• Marketing and Communications Data: Your preferences in receiving marketing from us and your communication preferences.

3. How We Use Your Data

We use your personal data for the following purposes:

• To manage your membership and provide society-related services.

• To communicate with you about society events, news, and updates.

• To respond to your inquiries.

4. Legal Basis for Processing

We rely on the following legal bases to process your personal data:

• Consent: Where you have given clear consent for us to process your personal data for a specific purpose.

• Legitimate Interests: Where the processing is necessary for our legitimate interests or those of a third party, provided that your interests and fundamental rights do not override those interests.

5. Data Sharing

We may share your personal data with the following parties:

• Liverpool Guild of Students and the Department of Earth and Ocean Sciences: For verifying membership and coordinating university-wide activities.

• Google: Provide our IT and system administration services.

• Event Partners: Organisations involved in the organisation and promotion of society events.

• Regulatory Authorities: As required by law or regulation.

6. Data Security

We have implemented appropriate technical measures to protect your personal data from unauthorised access, use, alteration, or disclosure.

7. Data Retention

We will retain your personal data only for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

8. Your Rights

Under the UK GDPR, you have the following rights:

• Right to Access: You have the right to request access to your personal data and obtain a copy.

• Right to Rectification: You have the right to request correction of any inaccurate or incomplete data we hold about you.

• Right to Erasure: You have the right to request the deletion of your personal data.

• Right to Restrict Processing: You have the right to request the restriction of processing of your personal data.

• Right to Data Portability: You have the right to request the transfer of your personal data to another party.

• Right to Object: You have the right to object to the processing of your personal data.

9. Contact Us

If you have any questions about this Privacy Notice or our data protection practices, please contact us at:

Herdman Earth Sciences Society
Email: herdman@society.liverpoolguild.org
Liverpool Guild of Students
160 Mount Pleasant
Liverpool, L3 5TR

10. Changes to This Privacy Notice

We may update this Privacy Notice from time to time. Any changes will be posted on this page, and where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our Privacy Notice.