Forms

Permissions and Health History Form - for the Girl Scouts

• https://www.girlscoutsww.org/content/dam/girlscoutsww-redesign/documents/members/girl-scouts-and-families/permissions-health-history.pdf

• This form contains important information (like allergies, emergency contact, and medical information) that should be reviewed every year and renewed every 2. 

•  The leader needs have these at every troop meeting and event. 

Adult Health History Form 

• https://www.girlscoutsww.org/content/dam/girlscoutsww-redesign/documents/members/volunteers/adult-health-history-form.pdf

• This form is for you and your adult volunteers. You don't need them for regular troop meetings, but everything else, like overnights, outings, and events will require it.

• If you would like to keep this information confidential, you may opt to keep it in an envelope that's only opened in case of emergency. But please communicate allergies or medical concerns. 

Camping

So you've decided to take the troop camping. Yay! It's honestly the best time to watch the girls grow and learn and stretch themselves.  It's best to start your paperwork 2 months in advance. Here's what you'll need for paperwork:

• All volunteers who attend need to be registered and background checked

• Transportation Cards- Anyone transporting youth, other than their own child, must have this completed. It contains drivers license and insurance information. 

• Travel Application for Short Trips 

• Permission form for Overnights

• You can read more about all your travel requirements here.

Day Trips

If you'd like to have a meeting outside your normal meeting location, like a Firehouse tour or zoo. 

• All volunteers who attend need to be registered and background checked

• Transportation Cards- Anyone transporting youth, other than their own child, must have this completed. It contains drivers license and insurance information. 

• And you should have the Permissions and Health History forms (and maybe a first aid kit).

Short Trips

Short trips are overnight travel 1-2 nights (or 3 nights if over a federal holiday). For more information, check the Travel Guidelines Chart here. 

• All volunteers who attend need to be registered and background checked

• Transportation Cards- Anyone transporting youth, other than their own child, must have this completed. It contains drivers license and insurance information. 

• You should have the Permissions and Health History forms (and maybe a first aid kit).

• You should submit the Short Trip Application to the Service Unit Manager (atleast 30 days before travel). If you need additional space to accommodate those attending, you may use an Excel document, like this one.

• If you are staying at a non-commercial site (like an AirBNB), the rental site safety checklist is required. 

Out of State Travel, 1-2 nights

Trips out of state, lasting 1-2 nights.
For more information, check the Travel Guidelines Chart here. 

• All volunteers who attend need to be registered and background checked

• Transportation Cards- Anyone transporting youth, other than their own child, must have this completed. It contains drivers license and insurance information. 

• You should have the Permissions and Health History forms (and maybe a first aid kit).

• You should submit the Short Trip Application to the Travel Program Manager at travel@girlscoutsww.org (at least 60 days before travel)

• If you are staying at a non-commercial site (like an AirBNB), the rental site safety checklist is required. 

• Additional insurance may be required

• Submit your Domestic Travel Emergency Plan here.

Out of State Travel, 3+ nights

Trips out of state, lasting 3+ nights.
For more information, check the Travel Guidelines Chart here. 

• All volunteers who attend need to be registered and background checked

• Transportation Cards- Anyone transporting youth, other than their own child, must have this completed. It contains drivers license and insurance information. 

• You should have the Permissions and Health History forms, as well as the Extended Travel Youth Health Form and Permission to Travel for Minors.

• You should submit the Intent for Extended Travel  and Application for Extended Travel to the Travel Program Manager at travel@girlscoutsww.org (at least 60 days before travel)

• If you are staying at a non-commercial site (like an AirBNB), the rental site safety checklist is required. 

• Additional insurance may be required

• Submit your Domestic Travel Emergency Plan here.

International Travel

Trips out of state, lasting 3+ nights.
For more information, check the Travel Guidelines Chart here. 

• All volunteers who attend need to be registered and background checked

• Transportation Cards- Anyone transporting youth, other than their own child, must have this completed. It contains drivers license and insurance information. 

• You should have the Permissions and Health History forms, as well as the Extended Travel Youth Health Form and Permission to Travel for Minors and Medical Treatment Authorization. 

• You should submit the Intent for Extended Travel and  Application for Extended Travel to the Travel Program Manager at travel@girlscoutsww.org (at least 60 days before travel)

• If you are staying at a non-commercial site (like an AirBNB), the rental site safety checklist is required. 

• Additional insurance may be required

• Submit your International Travel Emergency Plan here.