Constitution

1. OBJECTS AND MEMBERSHIP.

1.1 The name of the society shall be the Golf n Tees Golfing Society.

1.2 The society’s crest shall be as shown on the top of this page.

1.3 The aims of the society are to provide the occasion for its membership to play amateur golf and the opportunity to meet socially and engender a spirit of friendliness and conviviality among its members.

1.4 The rules of the game of golf as it is to be played within the society shall be those of the Royal & Ancient Golf Club of St. Andrews.

1.5 The society shall be affiliated to the Golfing Union of Ireland and the Irish Ladies Golfing Union and abide by their rules, in so far as is practicable.

1.6 The membership of the society shall be drawn in the main from members of the teaching profession or retired therefrom.

1.7 All teachers are eligible to join the society subject to the following rules.

1.8 The maximum number of member shall be seventy at any one time, with the Captain and Honorary Secretary being Honorary Members for their term of office.

1.9 Non teachers are also eligible to join the society but with a maximum of 20 per cent non teachers in the society at any one time.

1.10 Only full members may propose a candidate for membership.

1.11 Applications for membership must be signed by one proposer and one seconder. The applicant must be personally known to both proposer and seconder, who shall vouch for the candidate’s suitability.

1.12 A member may only propose or second two applications in any one year.

1.13 The Committee may admit a candidate, subject to the rules of the society who need not be a member of a golf club or hold a GUI or ILGU handicap.

1.14 Members who wish to take leave of absence from the society may apply to retain their membership on payment of half the annual subscription for the year subject to a maximum of two years. Members must seek the permission of the Committee to take leave of absence.

1.15 Any member resigning from the society shall inform the secretary.

2 GENERAL MEETINGS

2.1 The Annual General Meeting of the society, for receiving the Committee’s report and statement of accounts for the previous year, the election of Captain, Vice Captain and committee members for the ensuing year shall take place during August/September each year.

2.2 Seven days notice of the AGM shall be given to each member.

2.3 Nominations for Captain, Vice Captain and Committee may be made to the secretary before the meeting.

2.4 Notice of motion to change an article of the Constitution must be made to the Secretary seven days before the Meeting.

2.5 Fourteen members shall form a quorum at any AGM or Special General Meeting.

2.6 Voting on resolutions shall be by a show of hands and shall be decided on a simple majority of votes cast and in the event of a tie the Chairperson shall have the casting vote.

2.7 No voting by proxy shall be allowed.

2.8 At General Meetings the chair shall be taken by the Captain or in his/her absence the vice captain or in their absence by a member elected by those present.

2.9 A Special General Meeting may be called at any time by the Committee or by a written request to the secretary signed by fourteen members and stating the business to be discussed. Seven days notice of such a meeting shall be given to each member.

2.10 The Captain, Vice Captain and a maximum of seven other members of Committee shall be elected at the AGM, with the outgoing Captain being an ex-officio member of the Committee.

2.11 To be eligible for election to Captaincy, a candidate must have been a member of Committee for at least one year.

2.12 To be eligible for election to Vice Captaincy or Committee, a member must have been a member of the society for at least one year.

2.13 The captain shall nominate the Vice Captain.

2.14 If more than seven nominations are proposed for Committee, an election shall take place by secret ballot.

3 COMMITTEE.

3.1 The business and affairs of the society shall be managed by a committee consisting of the Captain, Vice Captain and a maximum of seven other members, elected at the AGM plus the outgoing captain.

3.2 The positions of Secretary, Treasurer and Handicapping Secretary shall be designated to members of the Committee at its first meeting. The functions may be delegated to other members of committee.

3.3 The committee shall meet at least once between each golfing outing.

3.4 At Committee meetings five shall form a quorum.

3.5 The Captain shall take the Chair at Committee meetings or in his/her absence by any member elected by those present.

3.6 Matters shall be decided by a majority of votes cast. Each member present shall have one vote with the chairperson having the casting vote.

3.7 Minutes shall be recorded of resolutions passed at each meeting.

3.8 The Treasurer shall keep account of all receipts and disbursements of the society and present an up to date statement of them to Committee at each meeting.

3.9 The Committee shall have power to make, alter or rescind such rules and regulations as they may consider necessary, provided always that no resolution shall change any provision of the Constitution.

3.10 At a General Meeting the membership will have the power to alter or amend any rule or regulation made by Committee.

3.11 The Committee shall have the power to fill vacancies on Committee by co-option.

3.12 The Committee shall have power to appoint sub-committees and to decide on the reason and duration of their activities. Sub Committees must have at least one sitting committee member. Any proposal of the sub-committee must be ratified the Committee.

3.13 Any complaints or disputes shall be notified in writing to the Secretary who shall submit them to the Committee whose decision shall be final on all matters.

4 FINANCE

4.1 The Annual Subscription shall be decided at the Annual General Meeting.

4.2 Annual subscriptions become due at the first society outing of the year which is the outing immediately following the Annual General Meeting and must be paid in full prior to playing in the subsequent outing.

4.3 Any member whose subscription is unpaid by that outing shall not be entitled to a prize. A reminder shall then be sent to the member and if the subscription is not paid by the following outing, he/she shall cease to be a member.

4.4 Such a person may be re-elected to membership on written application to the Secretary and at the discretion of the Committee.

4.5 The Society’s banking account shall be kept with a bank designated by the Committee and managed by the Treasurer.

4.6 All cheques shall be signed as directed by the Committee.

4.7 The Treasurer shall present a statement of accounts to the members at the Annual General Meeting each year.