Party Planner Charlotte NC

The most important planning tips for each event

Every event is different. Yet the basis for every event is the same, keep that in mind when planning your next event.

Tip 1: Think carefully about the location

The location choice can make or break your event. Is it a great location but is it difficult to reach for guests? Depending on your event and budget, for example, you can make the accessibility of your event easier by using shuttle buses. Check whether the location is suitable for the number of guests, it fits the theme of your event and whether it has all the facilities you need to make your event successful.

Tip 2: Plan your budget wisely

Do not just assume an estimate. In the initial stage of your event planning, make an estimate of the expected number of visitors to make quotations for eg food and drinks and to be able to fix a ticket price. When the majority of your tickets are sold and the event is approaching, the numbers can be viewed more accurately. Check whether the numbers still fit the pre-set budget and the quotations made. Important tip: make sure you always receive the quotations and conditions on paper, so that there is no confusion.

Tip 3: Word the best in time management

When you organize an event, you are the first person present at the event and the last person to leave. Good timing for every phase of the event is therefore essential. Do not let your guests wait, but also have a little extra time for unexpected details.

Tip 4: Make smart choices for food & drinks

It is important that you do not forget details during the planning of your event. Do guests get food during the event? Ask your guests about food preferences and allergies. Also make sure that your guests get value for their money when they pay for the food.

Tip 5: Have a well thought-out plan + a reliable team

A master plan is essential for every event and a helping hand is always usable. Even if it concerns a small meeting that you have organized, it is wise to ask some friends for help to ensure that everything goes well. A minimum waiting time and constant entertainment of the guests are the key to a successful event.