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Google forms is an easy, effective tool to help you create effective surveys. If you know the basics, "questions types," "settings," and how to look at your data, you will quickly be able to create powerful surveys and keep lots of extra emails out of your inbox. Anytime you can have one spreadsheet that collects information from large groups of people, you are much better off than emailing a lot of people, asking for an answer, and having to tabulate that data to be able to visualize it.
The Basics: Tutorials on Google Forms:
Using Google Forms to Create Surveys: Google resources: includes directions and videos
How to Create Google Forms: step-by-step instructions with descriptions and examples of all question types
Google Forms Tutorial (Eric Curts)
Question Types: This document shows you all of the question types- what they look like when you create them and how they appear to the user.
Viewing Responses to Questions:
Click on responses to see a graphical representation of the data. Click on the Sheets icon to download a spreadsheet with all of the form data. This spreadsheet can be manipulated like data in any Google Sheet.
Settings: Click on the settings wheel to the left of the Send button
There are 3 tabs in the settings menu:
General: Sets parameters for responses.
Collect emails: Respondents will see a message at the top of the form informing them that their emails are being automatically collected. You must select this if you want to let participants see their results.
Limit to 1 Response: Limits respondents to 1 response
Edit After Submit: Creates the option to edit answers after submission
Presentation: Sets parameters for the appearance of the form.
Show Progress Bar: Adds a progress bar to the form
Shuffle Questions: Usually used for quizzes and tests to prevent cheating
Show Link to submit another response: This is the message that appears after you submit your response. You can change this message if you'd like.
Quizzes: Sets parameters for graded assignments
If want to create a quiz, you must cut on this radio button first.
Choose what you want participants to see and when you want grades released.
Send Form:
Send form allows you to send the form via email and embed the form with in the email. It also gives you a link and an embed code if you want to embed the form in a website.
The 3 Dots Menu
In the 3 dots menu you can access:
Make a copy
Pre-filled Links
Add collaborators: Share the workload with others by creating your forms together. Share forms the same way you do in any Google Product.
Get add-ons for forms (discussed below)
Advanced Forms Skills
Grouping Questions:
Use sections to group questions together. If you have a form with lots of questions, it makes it easier to see just a few questions at a time.
Branching Logic:
Branching logic is used to allow users to skip over certain questions or sections of the form. For example, if you create a survey that has some questions for parents of all students and some questions for parents of elementary and secondary students, by using sections, you can allow parents to select the grade level of their student and take them directly to the questions you created for that group of students, keeping them from having to look through questions that don't apply to them.
Key things to remember about branching logic (also caused skip logic):
Participants must answer the question so make it a required question
It must be a multiple-choice or drop-down question
You must use sections
Extensions/Add-ons for Forms:
Certify 'em: Certify'em is a tool that lets you send a certificate when someone passes a quiz in Google Forms.
Choice Eliminator 2: Choice Eliminator 2 is an extension that eliminates options from a multiple-choice, drop-down, list, or check-box question. It can be unreliable if multiple people are using the form at the same time so it is suggested that you use drop-down questions instead of multiple choice.
Other Strategies Using Forms
Embed a form in a website: #1 in this article but other great tips in this article as well
Google Forms with Data Validation: Use Data Validation when you want exact answers entered in a form field.
Example: Question is State (enter the entire state name). Data validation would allow you to be sure everyone entered Georgia, not GA or Georgia, etc.
Video: This video illustrates using Data Validation to create locks for an escape room but the process is exactly the same.
You can add multiple items in a list to forms by copying and pasting.
Add a question that uses a drop-down, multiple-choice, or checklist to the form
Copy your entire list of names from another document
Click in Option 1 under your question and paste. All the names are entered into a separate option. Saves lots of time!
Practice Activity: Creating Effective Surveys (Part 2)
Create a 3-2-1 Survey in Google Forms that you can use during a student activity.
When the activity is complete, give the students the survey.
What did you discover from your data?
Create a Google form survey for students or parents about an aspect of online learning. Distribute the survey. Are the results what you expected? What did you learn that you did not know before?
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