2026 - 2028 Board Positions

President 

• Attend all meetings

• Organize, conduct, and preside at all Foundation and special meetings. 

• Coordinate the work of the Foundation Officers and Committees to ensure objectives, as stated in Article II, are promoted and attained. 

• Maintain communication with the school administration, concerning Foundation and school related issues throughout the school year, via methods agreed upon (see Foundation Bylaws). 

• Secure bond insurance for all Executive Board Members and liability insurance with the Foundation’s insurance carrier. 

• Be authorized to sign checks drawn on the Foundation accounts, with a second authorized signature. 

• Prior to beginning the term (no later than July 1) and before ending the term (no later than July 1) meet with the President-Elect to ensure a smooth transition between terms. 

Vice President 

• Attend all Foundation Meetings. 

• Act as an assistant to the President. 

• Be authorized to sign checks drawn on the Foundation accounts, with a second authorized signer. 

• Perform the duties of the President in the absence or inability of that Officer to act. 

• Point of contact for all committees including but not limited to, obtaining plans for events, approving spending, reimbursements, and filing permits. 

Vice President of Membership

• Attend all Foundation Meetings. 

• Act as an assistant to the President. 

• Perform the duties of the President in the absence or inability of that Officer to act. 

• Develop and run Gage Foundation annual membership campaign, including but not limited to creating and implementing a membership plan, promoting membership throughout the year, collection dues, and providing membership reports at Foundation board and association meetings. 

Treasurer

• Attend all Foundation Meetings.  

• Keep permanent books of account and records as shall be sufficient to establish the items of  gross income, receipts, disbursements, and outstanding liabilities of the Foundation. This is a permanent record. Such books of account and records shall, at all reasonable times, be open to inspection by any Member of the Foundation.  

• Contact the bank to secure signatures of all authorized signers on all checking and savings account signature cards and file with bank immediately upon taking office 

• Pay all bills authorized by the Foundation. 

• Secure two authorized signatures on all checks. Any two of the following are authorized to sign: President, Vice President, Treasurer.  

• Receive monies for the Foundation, provide a receipt, and deposit into the bank approved by the Executive Board. Received funds are kept in locked safe until ready for deposit. 

• Ensure that deposits are made a minimum of once weekly and more often when needed.

• Receive and retain deposit slips and deposit summaries.

• Keep an accurate record of receipts, deposits, and disbursements in a ledger which is a permanent record of the Foundation. All other financial records must be retained for seven (7) years including the current year.  

• Present a Treasurer’s report at Foundation meetings to include expenditures as they relate to the budget adopted by the Foundation.  

• Make an annual financial report to the Foundation which includes gross receipts and disbursements  for the fiscal year.  

• Be responsible for completing (or contract with a qualified professional as approved by the Executive Board) all necessary financial report forms required for insurance, filing tax returns and other forms required by any government agency. This includes independent contractor reporting forms, if the Foundation hires independent contractors; and Raffle reporting forms if a raffle is held by the Foundation during any events. 

Secretary

• Attend all Foundation Meetings.  

• Keep an accurate record of the proceedings of all meetings of the Executive Board and Organization. This record will be the legal record of the Foundation.  

• Record all expenditures in the minutes. Being prepared to refer to the minutes of previous meetings.  

• Prepare a list of all unfinished business for the President.  

• Keep a current list of the Foundation Officers and committee chairs.

• Assist the President with correspondence.  

• Keep a current signed original set of bylaws and standing rules.  

• Perform other duties as may be delegated to the Secretary.  

Auditor

• Attend all Foundation Meetings. 

• Audit the books and financial records of the Foundation semiannually. 

• Audit the books and financial records whenever a new  Treasurer or authorized check signer takes office or at any time deemed necessary.

• Be responsible for verifying in the audit report that all necessary report forms, tax returns, and other forms required by the State and Federal government have been completed and filed by the due date. (can not be the previous treasurer.

Marketing and Communication

• Attend all meetings.

• Responsible for the proper dissemination of all communication between the Foundation, Members, non-member parents/guardians, and school staff. 

• Maintain the Foundation website and other means of electronic communication. 

• Send out notices of Foundation meetings to the Members. 

• Responsible for teacher, staff, and member goodwill and hospitality programs and events. 

• Assist committees in advertising their activities and events to the greater school community. 

• Coordinate Room Parent Liaisons to ensure information is disseminated to Gage families. 

Historian

• Attend all meetings. 

• Captures and preserves the records of a parent-teacher group’s activities, achievements, and volunteer hours throughout the school year. 

• Key duties include maintaining the digital archive in Foundation files, tracking volunteer hours, and preparing an annual report for the Foundation website and members, serving as a record of the group’s legacy.

Parliamentarian 

• Attend all meetings. 

• Provide advice on procedural rules to ensure meetings are efficient, orderly, and follow the adopted bylaws. 

• Help prepare the agenda with the Foundation President. 

• Track motions, amendments, and voting results to maintain accurate records of proceedings to ensure the Secretary can focus on the keeping of meeting minutes. 

Diversity, Equity, and Inclusion Coordinator

• Attend all meetings. 

• Work with the Executive team, school administration, and parents to identify barriers to participation and foster a culture of belonging. 

• Ensure that all events, communications, and policies reflect the diverse backgrounds of the Gage community (racial, cultural, socio-economic, linguistic, and ability, and family structure).

• Work includes supporting military families, families of diverse abilities, multilingual families, and families across socioeconomic backgrounds, including Title 1 demographics, mental health initiatives, the Rainbow Club, BIPOC Club, various history months, events such as the multicultural festival, and much more.

Fundraising and Grant Coordinator

• Attend all meetings. 

• Review all local fundraising opportunities and grant availability. 

• Keep a calendar of available events like book fairs, dine outs, and grant applications.