DMS - FAQs

1. How will my organization benefit from eNikshepa DMS?

eNikshepa is a feature rich, versatile Document Management System capable of replacing the arduous process of delivering, storing, processing and retrieving documents via a centralized platform.

Benefits vary by the type of Industry, but generally by implementing eNikshepa DMS, following are some of the benefits which an organization can leverage:

Easy Retrieval: Ability to search by name, keywords, words within the content, meta data, date range, user id, category, folder locations and various other comprehensive options. eNikshepa ensures a fast and efficient search.
Enhanced Security: Completely secured and configurable security permissions enabling management to provide every document based functionality to be restricted and offered to any single User or group of Users along with Ability to restrict Users on Read, Write and Delete permissions.
Log and Audit Trail History : Audit trail is the complete history or log of any activity being performed on a document inside eNiskhepa. These activities can be creation, modification, copying, moving, deletion and so forth. Administrators or managers can view the audit log.
Alerts & Notifications: eNikshepa has intelligent Alerts and Email Notifications functionality to associate alerts with documents to get timely alerts for any tasks which are connected to specific documents. This works as a compact Task Enforcement System.
Version Control: Track of every version of a document which has been edited by different Users and ability to change versions on a click.

Apart from the above mentioned benefits, eNikshepa has a host of features making it a robust and efficient system. For more details, see Benefits.

2. What type of documents does eNikshepa DMS Supports?

eNikshepa DMS is designed to support a plethora of documents.

The following document formats are specifically supported.

Office documents such as Word, Excel, PowerPoint
Spreadsheets
Presentations
Video & Audio
PDF
HTML and XML
Artwork
Drawings
Photographs
Scanned images
Engineering documents and drawings

Regardless of document type/format, eNikshepa DMS can manage document versions, apply and enforce access and permission on any type of document.

Best of all, all document formats are managed in their own native format so there are no conversion requirements.

3. Does eNikshepa DMS Support Revision Control?

Yes. eNikshepa provides a useful 'Update Version' feature using which users can update the next version of the document.

4. What type of search capabilities does eNiksehpa provides?

eNikshepa DMS has a powerful full text search engine that searches against the index tags and all of the words associated with each checked-in file. Its search capabilities include:

Keyword search
Search titles of documents and folder
Full text search within documents in the system
Metadata Search

The search engine then provides extremely fast searches against any of the criteria & retrieves relevant search results.

5. Is there any limitation on number of documents uploaded in eNikshepa?

No. There is no limitation on number of files uploaded as such in its Enterprise version. eNikshepa operates on user based license. In its trial version, a maximum of 1000 files can be uploaded (5 users).

6. Can i evaluate eNikshepa DMS before buying it?

Absolutely Yes. You can test drive a fully functional eNikshepa DMS free for 30 days.

Please click here to download a 30-day trial version of eNikshepa DMS.

7. What kind of Integration options does eNikshepa supports?

eNikshepa has an exposed API via Web services that can be used to integrate with other applications.

It can be seamlessly integrated with Google Drive & Amazon Simple Storage Service (S3).

8. What Web Browsers does eNikshepa support?

eNikshepa DMS is built using the JQuery, HTML5 standard framework. Hence, it supports all modern browsers such as Microsoft's Internet Explorer, Google's Chrome, Mozilla's Firefox & Apple's Safari.

9. What are the minimum hardware and software requirements i need for eNikshepa DMS?

eNikshepa DMS is highly scalable and operates on industry-standard Windows platforms. For more details, see System Requirements.

We recommend using a dedicated server for eNikshepa DMS.

10. What type of mail protocol is used for e-mail notifications?

eNikshepa DMS uses SMTP to deliver notification emails. We can use the SMTP server on the server which eNikshepa runs or you can specify a remote SMTP server.

11. What is the back-end database of eNikshepa DMS?

eNikshepa DMS uses the highly scalable Mongo DB database as its back-end database.

12. Does eNikshepa provide check-in/check-out functionality and how does it work?

Yes. Users can use Lock / Unlock functionality for check-in/check-out functionality as both function similarly.

13. Can more than one person work on a document at the same time?

No. eNikshepa DMS is designed specifically to prevent files from being edited at the same time. Once a file has been checked out, that file will be unavailable for checkout until the file is checked in again.

14. Can I stop viewing my document shared earlier from the other user?

Yes. With eNikshepa’s unique Lock Document feature, you being owner of document can control the visibility of the document. Once your purpose for sharing the document gets over, you can Lock the document from sharing, even from the users to whom you shared such documents.

15. I have accidentally deleted a document from a folder. Is there any way to restore it?

No Worries!. eNikshepa DMS has Trash Functionality. Users having permission to restore from Trash can quickly restore the folder from Trash with a click. Items can also be permanently deleted from the Trash as well.

16. Does eNikshepa DMS requires any person with special skills to operate it?

No. eNiskhepa DMS is very user-friendly and easy to master. Any person who can operate and use internet can use it efficiently. Users does not have to undergo any special training to operate it.

17. What is the typical time-frame for implementing eNikshepa DMS?

It can vary from organization to organization based on specific requirements on a case by case basis.

Cloud Version of eNikshepa is literally plug and play, you can start using the same from the next day you subscribe. Our team needs maximum 1 working day to get it ready for you with Standard features.

Enterprise Version of eNikshepa with Standard features can take up to 3 working days from our team once you provide the required server configuration. Hence on one side we complete the paper formalities and on the other side your eNikshepa DMS is ready for your use.

However, for change features and customisation based on your need depends on your requirements.

18. I am looking for a feature that is currently not there in eNikshepa. Can you customize it for me?

Yes. Our team can provide customization and integration services for eNikshepa DMS.

Have More Questions?

If you did not find the answers to your specific questions about our document management system, please e-mail us on info.enikshepa@gmail.com. Rest assured, we will revert with an apt response as quickly as we can!.

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