Features

Easy Document Capture and Management (Document Centralization)

Document Capture and Management is the process of capturing data from various sources and organizing it in a centralized location for safe storage and quick retrieval. This system makes document preservation, review, process and approval easier, allowing official documents to be better managed within a multi user environment.

Define Task based workflow for assignment and review

eNiskhepa allows you to define a simple task and approve task based workflow mechanism. Here, you define a task (for example, updating the meta data of a new file) & route it to other users in the defined workflow. Other users can update the meta data of the file and complete the defined task. You as the task originator, receive the notification of task completion & proceed towards updating the file as the latest version.

The task can be assigned and routed to multiple users any number of times in the workflow.

Meta Data Capture of Files using Forms

eNiskhepa comes with a feature where in you can define and publish visually appealing forms to capture the custom meta data of the file(s) being uploaded. This capturing of meta data of files becomes very handy while searching for the files tagged with the metadata since the search retrieves the results quickly and accurately.

File Encryption

eNikshepa stores file data with the industry standard, Advanced Encryption Standard (AES-256 bit) along with compressed format.

Document Version Control

Easily retrieve and edit information in the latest or an older version of a document for enhanced research, decision-making, and auditing with built-in Document Version Control. This feature records a history of all new versions concerning a document for easy evaluation of information.
Typical life cycle of a document includes everything from collaboration, improvement, review, revision and approval. eNikshepa makes this process simpler by preserving all versions, so that a complete history of document life cycle is retained. eNikshepa literally gives on-hand information in no time with version history feature.

Easy Document Capture and Management (Document Centralization)

Document Capture and Management is the process of capturing data from various sources and organizing it in a centralized location for safe storage and quick retrieval. eNikshepa DMS makes document preservation, review, process and approval easier, allowing official documents to be better managed within a multi user environment.

History & Audit Trail

Audit trail is the complete history or log of any activity being performed on a document inside eNiskhepa. These activities can be creation, modification, copying, moving, deletion and so forth. Administrators or managers can view the audit log.

Document Tagging

Document Tagging is an important document management feature that helps improve the accessibility of your documents. Apart from just file names, descriptions and other default attributes. eNikshepa allows you to set custom index fields/tags for documents for easy categorization and search.

Tag Everything

Tag your documents, using a list of common tags developed by your team so that your tagging system becomes second nature.

Records Retention

All businesses are required to retain business documents and records either to meet their business and administrative needs, or to comply with legal and industry regulations. The length of time the records need to be retained depends on its administrative value, it’s vital and historical value and it’s legal or regulatory requirements. With large amounts of documents generated by businesses today, efficient retention of records has become a major challenge.

eNikshepa offers a complete Records Retention Management Solution for your records that simplifies identifying, classifying and finally disposition of records as per your internal policies and regulatory laws.

Document Security

No document management software is complete without robust security options. With eNikshepa’s user and group based access control along with various system level rights, you have the power to share and control access levels to documents in your repository while keeping sensitive documents locked and secure. Instant reports can help administrators and managers keep tabs on user activities and take action immediately when necessary. Users can be prevented from exporting documents out of the repository, which means your sensitive information won’t go out of your organization.

Bulk Upload

eNikshepa allows you to upload multiple documents at the same time without needing to go to Add new document and select each document individually from file system. This Bulk Upload feature gives the users a easy and quick way to upload multiple documents in one go without downloading or installing any software component or plug-ins.

Document Viewer

With its built-in Document Viewer, eNikshepa DMS allows you to see an image of any document without the need to have the native software installed on their computer .

You can view the industry standard documents having formats such as .PDF, .DOCX, .PPT, .JPEG, .PNG, .GIF, .MP3 & MP4, .TXT & many others directly in your web browsers. You can also easily Plug-in with any other document viewer.

Dashboard

eNikshepa offers a useful & visually appealing Dashboard interface that displays relevant & in-context information related to document management activities at all times. The Dashboard presents you a quick snapshot of information related to your document management activities through a single window.

The Dashboard displays a snapshot of Shared Files, Files Uploaded, Files Viewed & Files Downloaded from the current date to the last seven days instantly along with a couple of charts (usage-wise and tag-wise).

File Watcher

File Watchers allows you set up the monitoring of folders/directories on the file system and perform specific actions when desired files appear. Multiple file watchers can be set up to monitor a single directory for file changes, or each file watcher could watch a different location. When new or updated files appear in a monitored folder/directory, a specified pipeline task (or set of tasks) will be triggered.

Using File Watcher, you can import files from your old or legacy systems as well.

Seamless Integration with Google Drive and Amazon S3

eNikeshpa's integration capability allows you to reap many benefits. eNikeshpa's REST based API’s are a set of functions that allow you to create, access, edit and search documents within the eNikshepa's repository.

With its seamless integration with Google Drive, you will be able to edit documents, presentations, spreadsheets directly through your browser without the need for a local program. Multiple users can edit documents online so that you can increase the collaboration experience with your co-workers. You can also import documents into Google Drive and from Google Drive into eNikshepa.

eNikshepa has deep integration with Amazon S3, a highly scalable cloud storage system.

Built-in Reports

eNikshepa provides a couple of useful built-in Reports. These reports focus on all the file and user activities within the repository. You can keep a track of every action taken on a document, with event date, time and user who performed the action.

These built-in reports allow administrators and managers to get a quick insight into the usage of their repository. These reports can be run with a single click and can be exported to .PDF file format as well.

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