Introduction to English for Office Purposes
Greeting and Introducing in Office Settings
Job Descriptions and Professions
Office Equipment and Their Functions
Making and Receiving Telephone Calls
Making Appointments and Taking Notes
Writing Simple Emails and Memos
Assessment & Review
Understand the importance of English in office and business settings
Recognize basic terms used in office communication
Office
Kantor
Document
Dokumen
Staff
Staf
Meeting
Rapat
Agenda
Jadwal kegiatan
Identify 5 English words you often hear in your school administration office.
Use appropriate greetings and introductions in formal and informal situations
Practice basic communication in workplace settings
Receptionist: Good morning. May I help you?
Visitor: Good morning. Iām here to meet Mr. Budi from HR Department.
Receptionist: May I have your name, please?
Visitor: My name is Siti from PT Maju Jaya.
English Expression
May I help you?
Bisakah saya membantu Anda?
Iām here toā¦
Saya di sini untukā¦
May I have your name?
Boleh saya tahu nama Anda?
Roleplay as receptionist and visitor.
Practice short dialogues with a partner.
Identify job titles and their roles
Describe your own future career aspirations
Job Title
Job Description
Secretary
Handles correspondence and schedules
Office Clerk
Manages documents and data
Manager
Oversees office operations
Receptionist
Greets visitors and answers calls
Fill in the blanks with job descriptions
Write 3 sentences about the job you want in the future
Identify and describe common office tools and equipment
Use āThis is/These areā in context
Equipment
Function
Printer
To print documents
Photocopier
To copy documents
Computer
To process data
Telephone
To make calls
This is a computer.
These are files.
Label pictures of office equipment
Describe the use of each tool in your own words
Understand basic telephone etiquette
Practice making and taking messages
Caller: Good afternoon. May I speak to Mr. Arif, please?
Receptionist: Iām sorry, heās in a meeting. Can I take a message?
Caller: Yes, please. Tell him that the 3 PM meeting is postponed.
Expression
Meaning
May I speak toā¦
Bolehkah saya bicara denganā¦
Iām sorry, heās unavailable
Maaf, dia sedang tidak ada
Can I take a message?
Bolehkah saya mencatat pesan?
Make and confirm appointments
Take notes from short conversations
Secretary: Mr. Budi, you have an appointment with Mrs. Sari at 10 AM.
Mr. Budi: Please reschedule it to 1 PM.
Fill in an appointment book
Practice rearranging appointments with a partner
Write short, polite emails and memos in English
Understand structure and tone in written business communication
To: manager@office.comĀ Ā
Subject: Meeting RescheduleĀ Ā
Dear Sir,Ā Ā
I would like to inform you that the meeting scheduled for Friday has been moved to Monday at 10 AM.
Best regards,Ā Ā
Rina ā Secretary
ToĀ Ā : All StaffĀ Ā
FromĀ : Office ManagerĀ Ā
DateĀ : 27 September 2025Ā Ā
Subject: New Office RulesĀ Ā
Please be informed that starting next week, all staff must wear ID cards at all times.
Fill in the blanks in a memo
Write your own short email using the template
Vocabulary Quiz (Professions, Equipment, Expressions)
Roleplay: Telephone conversation or office introduction
Writing Task: Drafting a memo or simple email
Listening Comprehension: Answer questions from a dialogue