SCANNING TO EMAIL

This here is our SHARP copier. There are many like it, but this one is ours. There are two ways of scanning: you can place your originals on the top tray area (place them vertically with the text facing upward please) or you can place them on the glass by lifting the top. I suggest using the glass scanner if you have papers which have been bent or are not of equal dimensions. The top scanning tray is able to automatically feed documents at a much faster rate and can scan double-sided pages.

Once you've placed your documents on the copier, it's time to punch in some information. To get to the email scan settings, press the IMAGE SEND box at the top of the screen.

At the IMAGE SEND screen you'll see all sorts of different settings. Don't worry about them, many of them are set automatically. Go ahead and select Address Entry from the left hand column. The copier will then ask if you'd like to send to an Email or a Network folder, we want email, naturally. After selecting email, it'll give you the options to send To an email and CC. I would not recommend sending from the copier straight to other people's emails before double-checking the scans to make sure everything is as it should be.

Just so you'd know, there is a neat little pullout keyboard below the touchscreen. I always let people know as the touchscreen is not 100% accurate and can be very awkward to type on. After entering an email address we can select OK on the top right corner, or Cancel if you'd like to go back.

Once you've entered your email and pressed OK, you'll be sent back to the IMAGE SEND screen. It might seem like you're starting over, but rest assured the information's in there! The next thing we need to do is go under Send Settings to put in a little more info before sending it out.

On the Send Settings screen you'll be able to title your email, name the PDF file which will contain your documents, set a Reply-To address, and enter in a body text. I discourage people from getting too detailed with the information here, just because when it's send to your inbox it'll be from a weird email address. You should just put in enough information for you to recognize what it is, download the PDF, and attach it to an email from your own account. To enter text, select a box, select Direct Entry from the next screen (I know, there's like billion steps, but you're almost there!), input your information, and select OK. Once you think you've got enough on there, it's time to send!

After you're done, press the OK button on the top right corner, and you're now good to go! All that's left to do is press this giant button with the chrome ring on it then your documents will begin to scan. You did it! Once the documents have been sent, the copier will clear the information from its memory, so you don't have to worry about your information being compromised.

If you are using the glass scanner to scan your documents, you'll receive this message. It's just telling you how many pages have been scanned so far in the process. After each scan, you can lift the top, place another page in face down, and hit the green button (shown above). After you've scanned all of your documents you can press Read-End. That will close the document and send it to your email.