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MOBILITY PROGRAM FOR PHDS & POSTDOCS
MOBILITY PROGRAM FOR PHDS & POSTDOCS
Overview
Overview
The PhD and Postdoc mobility program is aimed at existing PhD students and postdocs in the network who want to initiate a collaboration with a Fellow or Member at another site. Young researchers can give their careers a head start by gaining international experience and exchanging ideas with the best labs in Europe. The Mobility Award covers travel costs of up to 2,500 EUR per researcher over the duration of their PhD or postdoc.
Duration of the visit
Unlimited from September 1, 2020 to July 31, 2023
Eligibility requirements
(1) The applicant is an ELLIS PhD or postdoc in the ELLIS PhD & Postdoc program;
(2) The exchange will be supervised by an ELLIS Fellow, Scholar, or Member at another site
Eligible costs
Travel costs; accommodation under specific conditions. All expenses need to be declared as actual costs, documented by original invoices, receipts and tickets, and need to be in line with the Beneficiary’s/Partner’s usual practices as well as H2020 rules
Please note that as of 2022 air travel is restricted and needs to be justified. We strongly encourage you to travel by train.
Max. eligible travel costs per person
€2,500 per researcher over the duration of their PhD or postdoc
Max. number of visits per person
The travel grant can be used for multiple visits, until the upper reimbursement limit is met (€2,500 cumulative total for all visits)
Requirements
Requirements
To apply for a mobility grant, the following two conditions must be fulfilled:
The applicant is an ELLIS PhD student or postdoc;
During the exchange, the applicant will be supervised by an ELLIS Fellow, Scholar or Member at the hosting institution.
How to Apply
How to Apply
More information on how to apply and eligible costs can be found in the Terms and Conditions of the Mobility Program for PhDs and Postdocs. Applicants should download and fill out the application form and send it to phd@ellis.eu with the subject line Application ELLIS Mobility Grant: Applicant’s Last Name; the two supervisors should be CC’ed.
Applications are possible year-round, but should be submitted no later than 1 month before the starting date of the exchange visit, as they need to be processed by the ELISE and university administration. Reimbursement forms will be sent along with the decision on your application.
FAQs
What can I use the mobility funds for?
The mobility funds are meant to support you while initiating a research collaboration with an ELLIS Fellow,
Scholar or Member at another ELLIS site. Therefore, you can use the funds for any travel costs you incur while
visiting a host institution where you will be supervised by an ELLIS Fellow, Scholar, or Member for the purposes
of research collaboration. In practice, the funds should be used to facilitate your exchange.
Restrictions: the costs must be made between September 1, 2020 – July 31, 2023, and cannot exceed €2500
in total.
Can I use the mobility funds for:
1. Travel from home country → place of PhD?
- No.
2. ELLIS Symposium / ELLIS program events?
- No. This may change in the future, but is not currently allowed.
3. Conferences or other (external) events?
- No, although you may certainly attend conferences and other events while conducting your exchange with
an ELLIS Fellow/Scholar/Member, in which case travel costs may be covered.
4. Accommodation during my exchange?
- Yes, as long as you can provide the original receipts / invoices.
5. Air travel
As of 2022 air travel is restricted and needs to be justified (if the business or economic reasons outweigh
climate concerns). Therefore, we strongly encourage you to travel by train.
For students working at ELISE beneficiaries the rules of the beneficiary's institution apply.
Can I get reimbursed even if I am still not officially enrolled as a PhD student but will be in the future?
You can only get reimbursed if you are enrolled when travelling, however if your application is sent at a
time when you are not yet enrolled but you will be enrolled at the time you will travel, it is fine.
Can I be reimbursed for an apartment that I rent on the private market?
1) For travelers reimbursed by the University of Tübingen (employees, students + other partners) the
following rules are valid:
The costs (up to the total of 2500 € per student) can be reimbursed if you have a rental contract
on which can be found the following information:
- period of rent
- name of the person who rents the apartment
- costs that occurred
2) For beneficiaries the rules of the corresponding university are valid, everything must be in line with
the beneficiary's usual practices on travel.
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