A student who has attempted at least 12 - semester units, as shown by the academic record, will be placed on Academic Notice when the grade point average for total units attempted at El Camino College is less than 2.0.

A student will be removed from Academic Notice when the cumulative grade point average is 2.0 or higher in the total units attempted at El Camino College.  The student must do the following in order to return to good academic standing:

Students may repeat a course in which they have received a substandard grade (that is, D, F, or NC) only once. Upon completion of these courses, the student’s cumulative G.P.A. will be recalculated.  The new cumulative G.P.A. will reflect only the passing grades of C or better.  However, the student’s transcript will show all grades earned.

You will need to request approval for a third repeat by filing a  Repeat Petition with the Admissions and Records Office. The petition should be filed the semester prior to the first day of enrollment for the term you want to repeat the class.  The earlier the better!

 A student may petition to have up to 30 semester units of substandard work (D, F, or WF grade assigned) taken at El Camino College disregarded in the determination of the grade point average (GPA), subject to limitations as follows: 

• The student must have completed a minimum of 12 semester units with at least a 2.0 GPA at a regionally accredited college or university. 

• At least one semester must have passed since the substandard grade(s) was awarded.

• If another accredited college has removed previous coursework through academic renewal, such action shall be honored by El Camino College and will not disqualify the student from being granted Academic Renewal at El Camino College. 

• Coursework with disregarded grades may not be used to meet degree or certificate requirements. 

If a student has received an associate degree or certificate at El Camino College, academic renewal may be allowed for D or F grades upon petitioning through the Admissions and Records Office and reviewed by Admissions and Records. 

Academic renewal actions are irreversible. 

Students initiate the academic renewal process through the Admissions and Records Office by obtaining and submitting the Academic Renewal Petition. 

The student’s permanent academic record shall be annotated to indicate all disregarded coursework, but all grades shall remain legible to ensure a true and complete academic history. 

It is the student’s responsibility to ensure that any institution or program to which he or she is applying will accept Academic Renewal from El Camino College. 

***Please note that the NCAA will not honor Academic Renewal for athletic eligibility purposes.  

The students remaining units must be completed with grades of C or better to reduce the effect of D or F grades in the cumulative G.P.A.

A student who has enrolled in 12 or more semester units as shown by the academic record will be placed on Progress Notice if entries of “W,” “I,” and “NC” and/or “NP” account for 50% or more of the total units attempted. Courses dropped prior to the “No  Notation” deadline are not considered “units attempted” and do not receive entries as “W,” “I,” or “NC/NP.”

“CR” 

The student will receive unit credit toward graduation and/or full-time status but it is not calculated into the GPA.

“NC”/”NP” 

The student receives no credit for the course taken.

“W”

Withdrawal from class.

“I”                           

Incomplete academic work for unforeseeable, emergency, and justifiable reasons that include circumstances beyond the student’s control and has been discussed and agreed upon with the instructor. The work must be completed by the sixth week of the regular semester following the receipt of the “I” mark; otherwise, a letter grade will be assigned depending on the completed work.

A student will be removed from Progress Notice when the percentage of entries of “W,” “I,” “NC" and/or “NP” drops below fifty percent of the total units attempted.           

A student on Academic Notice will be dismissed if the student earned a cumulative grade point average of less than 2.0 in all graded credit units attempted in each of three consecutive semesters.  However, if a student achieves a 2.0 or higher during the most recent regular (Fall, Spring) semester while on notice, the student will continue on academic notice, but will not be subject to Academic Pause.  Terms shorter than 16 weeks (i.e., Winter, Summer) will not be considered a semester.  A semester in which the student does not take any courses will not be counted as a semester. 

A student on Progress Notice will be placed on Progress Pause if the percentage of units in which the student has been enrolled, for which entries of "W," "I," and "NC" and/or “NP” remains at or above 50% for three consecutive semesters.  Terms shorter than 16 weeks will not be considered a semester.  A semester in which the student does not take any courses will not be counted as a semester.

A student who has been placed on Progress Pause may return after sitting out at least one 16 week semester.  A readmitted student will remain on Academic/Progress Notice until the cumulative average is above 2.0 and/or the percentage of “W,” ”I,” and “NC/NP” entries is below 50%.

A student who believes that there were extenuating circumstances that warrant an exception to Academic/Progress Notice and Pause standards set forth in this policy may submit a written appeal in compliance with administrative procedures.

A student who has been placed on Academic/Progress Pause may return after sitting out at least one 16-week semester.  A readmitted student will remain on Academic/Progress Notice until the cumulative average is above 2.0 and/or the percentage of “W,” “I,” and “NC/NP” entries is below 50%.

Criteria for SAP & Academic/Progress Notice

Below, we outline two separate sets of requirements a student must meet: one for Financial Aid and another for El Camino College academic standing. Not meeting these standards leads to a different status. 

Financial Aid Eligibility Requirements

There are two major components within Financial Aid, each with its own standards.

Standard for Satisfactory Academic Progress (SAP)

Not meeting these standards affects Financial Aid eligibility.

• Standard 1 (GPA): A Cumulative 2.0 GPA.

  • Note: Courses with all grades (A, B, C, D, or F's) as well as Pass (P), Withdrawal (W), Incomplete (I), No Pass (NP), Military Withdrawal (MW), and Excused Withdrawal (EW) will be counted towards these standards.

• Standard 2 (Completion Rate): A 67% Completion Rate.

  • Note: All courses with grades of A, B, C, D, or F, as well as P, W, I, NP, MW, EW, and repeated courses, will be counted towards the total attempted units.

Standard for CA College Promise Grant

Not meeting these standards affects CA College Promise Grant eligibility.

• Standard 1 (GPA): A Cumulative 2.0 GPA.

  • Note: Courses with all grades (A, B, C, D, or F's) as well as Pass (P), Withdrawal (W), Incomplete (I), No Pass (NP), Military Withdrawal (MW), and Excused Withdrawal (EW) will be counted towards these standards.

• Standard 2 (Completion Rate): Above 50% Completion Rate.

  • Note: All courses with grades of A, B, C, D, or F, as well as P, W, I, NP, MW, EW, and repeated courses, will be counted towards the total attempted units.

El Camino College Academic and Progress Requirements

There are two major academic statuses at El Camino, each with its own standards.

Academic Notice

Standard for maintaining good academic standing.

• Standard 1 (GPA): A Cumulative 2.0 GPA.

  • Note: Courses with all grades (A, B, C, D, or F's) as well as Pass (P), Withdrawal (W), Incomplete (I), No Pass (NP), Military Withdrawal (MW), and Excused Withdrawal (EW) will be counted towards these standards.

Progress Notice

Standard for maintaining good completion progress and good academic standing

• Standard 2 (Completion Rate):  Above 50% Completion Rate.

  • Note: All courses with grades of A, B, C, D, or F, as well as Pass (P), Withdrawal (W), Incomplete (I), No Pass (NP), Military Withdrawal (MW), and Excused Withdrawal (EW) will be counted towards the total attempted units.

Understanding What Happens When Students Do Not Meet Standards

There are different levels of Academic Progress Notice, including Level 1, Level 2, and Academic/Progress Pause (Formerly Dismissal).

• Impact of Level 2: Students placed on Level 2 Academic or Progress Notice will have a Registration Hold placed on their MyECC accounts; students are not able to register for future courses.