You may have already received the announcement about the $100 faculty-student meal funding for each faculty (regular rank & non-regular rank).
When you spend the money, Use your corporate card—or personal card if needed—and save the receipts. Follow the steps below to get reimbursed:
Step 1: Fill out the Qualtrics form that Trinity provides:
Https://duke.qualtrics.com/jfe/form/SV_7PV9W76wfg15978
It will ask your course info and a brief event description.
If eight or fewer students attend, please include their names.
After your request is approved, you will receive a fund code from Trinity.
Step 2: Email Stacy the following information (She needs the information to add to the expense)
(i) your course number
(ii) name and a brief description of the event
(iii) names of students
(iv) the fund code you receive from Trinity
Step 3: Upload the receipt(s) to Sap Concur
When you upload the receipt(s) to Sap Concur, please make sure you include the fund code into the file name of the receipts (PDF).
IMPORTANT NOTES: Please make sure you finish the above things by the end of the reading period. Also, to avoid troubles, please only have one single reimbursement request for this 100-dollar credit (I don't think Trinity has time and labor to keep track of your expenditure if you have multiple meals over the semester).
Also, the fund shouldn’t be used to pay for something that the whole class is going to do as part of the regular course work, e.g., a field trip required for the class. The funds are intended to support additional opportunities for faculty and students to interact outside of normal classroom activities.