103.11 Activity Expectation

Officers of all Ranks are expected to Patrol 15 hours within 1 month. LOA and ROA can be applied where this is not possible (see Section 103.2 Leave of Absence & Reduction of Activity).

15 Hours of Patrol per Month

103.12 Activity Monitoring

Your division Supervisor is responsible for checking on the activity of Officers belonging to their Division. Logging your hours via the Patrol Log Form ensures your Division Supervisor is aware you are active and enters you into the "Most Active Officer" Reward each month. It is not mandatory to log your hours, however it is encouraged to prevent Supervisors falsely issuing Activity Warnings. 

If you cannot meet the activity requirement for any reason, just have a discussion with your Division Supervisor and they will be able to find a solution that works for you!

103.13 Activity Discipline

If any Officer is listed as 'inactive' for a minimum of 30 days and does not have an active Leave of Absence (LOA) or Reduction of Activity (ROA) in-place is subject to imminent removal from the department.

In this case, the Officer would have already received an activity warning at some point since activity ceased as well as encouragement to return, if no effort has been made and the 30 days mark has been reached, the Officer will be contacted by a member of the Supervisory team informing them that they have 48 hours to show considerable intent to restore activity or to provide a credible and legitimate explanations/reason for the lack of activity.

If activity does not improve, once the 48 hour notice period has passed the Officer will have their position within the department immediately terminated.

Termination due to lack of activity is regarded as leaving on good terms and the potential of re-instatement is available to that officer if they choose to re-join in the future, however, that Officer would be subject to vote by the Supervisory team and may only be offered re-instatement to a probationary or Officer 1 rank, depending on circumstance and competency.

103.21 LOA/ROA Information

Leave of Absence and Reduction of Activity Status allows us to maintain department members whilst continuing to monitor and maintain activity within the department.

LOAs/ROAs must have a definite end date or they cannot be granted. 

103.22 Terms and Conditions

Leave of Absence (LOA): When LOA, you may not RP on the server as a Civilian, LOA is LOA from the server in its entirety not just Law Enforcement. You may only be LOA for more than 1 month with approval from Command. 

Reduction of Activity (ROA): When ROA, your individual activity requirements are reduced from the standard 5 hours per week to 2 hours per week. You may not be ROA for longer than 1 month. 

103.23 Filing LOA/ROA Request

Officers must complete the DOSARP Law Enforcement LOA/ROA Form, providing the appropriate details. This will automatically be put in place and logged on the roster. Supervisors will then review the reason and grant you the LOA or ROA in the department discord, or revoke the LOA/ ROA if the reason is deemed not valid.

103.31 Information

Promotions within the main department up to and including the rank of Corporal II are handled by the Supervisory Team (Sergeants and First Sergeants). Officers must reach certain criteria, given below, before they can be considered eligible for promotion.
If you feel you are deserving of a promotion you have not yet received, you may request an Officer Progress Review, details outlined in section 3.2 of this SOP.

• Promotions are to be given with an unbiased opinion, to mitigate unconscious bias, ensure you collect second opinions from other supervisors prior to promotion.
  
  

• Any and all promotions will be logged in #supervisor-logs.
  
  

103.32 Promotion Eligibility Criteria:

1. Time
   Time is considered the most insignificant factor, promotions can not be handed out unless the minimum time in current post has been achieved or exceeded. Below is a general guideline to the timespan of Officer progression given average activity and performance:

   1. Recruit to Probationary: Time - N/A | Training Passed

   2. Probationary to Officer 1: Time - Min. 3 ride-alongs with an FTO.

   3. Officer 1 to Officer 2: Time - 2 weeks minimum

   4. Officer 2 to Officer 3: Time - 2 weeks minimum

   5. Officer 3 to Corporal I: Time - 3 weeks minimum

   6. Corporal I to Corporal II: Time - 5 weeks minimum

   7. Corporal I / Corporal II to Sergeant: Time - 5 weeks from Exam submission.

   8. Sergeant to First Sergeant: Time - 8 weeks

   9. First Sergeant to Lieutenant: Time - 12 Weeks | Significant contribution to the department

   10. Lieutenant to Captain: Time - 12 Weeks | Significant contribution to the department

   11. Captain to Command Administration: Time - Variable | Significant contribution to the department

2. Activity
   The Officer must have demonstrated an acceptable level of activity within the department, either meeting or exceeding the minimum activity requirements, additionally their presence on duty must be noticed as frequent by yourself or other supervisors.

3. Behaviour
   The Officers behaviour should be exemplary prior to promotion, with no official disciplinary action handed out within the below time frames prior to their promotion, if an officer has received an official disciplinary action within these time frames they can not be promoted:

1. Officer 1 to Officer 2: No 10-90's in at least the last 10 days and/or no 10-93's within the last 30 days.

2. Officer 2 to Officer 3: No 10-90's in at least the last 20 days and/or no 10-93's within the last 60 days.

3. Officer 3 to Corporal I: No 10-90's in at least the last 40 days and/or no 10-93's within the last 60 days.

4. Corporal I to Corporal II: No 10-90's in at least the last 60 days and/or no 10-93's within the last 120 days.

5. Corporal I / Corporal II to Sergeant: No 10-90's in at least the last 90 days and/or no 10-93's within the last 140 days.

In summary, the 3 eligibility requirements are time, activity and behaviour.

Internal Sub-Division Promotions fall under the responsibility of the Sub-Division Leads and the Supervisory team respective to each subdivision.

103.41 Supervisor Responsibility

Supervisors reserve the right to take disciplinary action against department members under them in the Chain of Command who do not follow the Standard Operating Procedures.

Department Supervisory must adhere to the following guidelines when considering disciplinary action:

• Supervisors are responsible for enforcing department policies and taking disciplinary action when necessary.

• Supervisors must ensure that discipline is administered fairly and consistently.

• Supervisors must follow established disciplinary procedures when taking disciplinary action.

103.42 Types of Disciplinary Action

All forms of Disciplinary action are logged automatically in order to keep track of each offence (i.e 1st, 2nd and 3rd offence).

• Verbal Reprimand

• Written Warning

  • These are considered to be of greater severity than being verbally reprimanded.

• Suspension

  • Suspensions vary in length depending on the violation (refer to 3.6.2 Discipline Procedure).

  • These restrict an officer from patrolling for a given amount of days.

• Demotion

  • Demotions are often handled on a more case by case basis.

  • Officers with numerous offences will likely be considered for demotion by the supervisory team.

• Removal from Department

  • Often handled on a case by case basis when not explicitly stated for a particular offence in the table below (3.6.2 Disciplinary Procedure)

• Schedule for Retraining

  • A supervisor may forward an Officer to the training bureau for a retraining in a particular area that they believe the Officer struggles in.

  • This is not considered punishment but rather a form of helping the Officer progress.

103.43 Procedure Violations

431. Inactivity:
Failing to meet 15 hour per month activity requirements without an approved ROA or LOA. 

• 1st Offence: Written Warning (14 Days to improve activity).

• 2nd Offence: Written Warning (7 Days to improve activity).

• 3rd Offence: Demotion

432. Insubordination:
Refusal to comply with a superior Officer’s orders.

• 1st Offence: Verbal Reprimand

• 2nd Offence: Written Warning

• 3rd Offence: 7 Day Suspension

433. Breaking Uniform and/or Vehicle Structure:
Knowingly refusing to comply with the given structure.
Unknowingly misinterpreting structures will simply be corrected by a supervisor without punishment.

• 1st Offence: Verbal Reprimand

• 2nd Offence: Written Warning

• 3rd Offence: 3 Day Suspension

434. Violating RTO:
Poor radio transmissions.
Example(s): Interrupting other transmissions for no reason; using explicit language.

• 1st Offence: Verbal Reprimand

• 2nd Offence: Written Warning

• 3rd Offence: 3 Day Suspension

435. Dangerous or Unrealistic Driving:
Driving your vehicle (whilst onduty) in a manner that fails to consider the safety of the public, yourself and the potential damage to state property (the police vehicle) regardless of running code or not.

• 1st Offence: Verbal Reprimand

• 2nd Offence: Written Warning

• 3rd Offence: 3 Day Suspension

436. Abuse of Power:
Misuse of the power entrusted to you by the people.
Example(s): Upgrading misdemeanor charges to a felony charge without cause; Suspension of licence without cause; using police lights or siren without reason.

• 1st Offence: Verbal Reprimand

• 2nd Offence: Written Warning

• 3rd Offence: 3 Day Suspension

437. Conduct unlikely of a Police Officer:
Act inappropriately as an Officer to the public that you serve.
Example: Using rude or aggressive tone where unesseccary or more serious examples of harassment.

• 1st Offence: Written Warning

• 2nd Offence: Demotion

• 3rd Offence: Removal from Department

438. Misuse of Non-Lethal Force:
Using non-lethal force where a reasonable threat to yourself or others is not present beyond a reasonable doubt.

• 1st Offence: Written Warning

• 2nd Offence: 1 Day Suspension

• 3rd Offence: 3  Day Suspension

439. Misuse of Lethal Force:
Using lethal force where a reasonable threat to yourself or others is not present beyond a reasonable doubt.

• 1st Offence: Written Warning

• 2nd Offence: 3 Day Suspension

• 3rd Offence: Demotion

4310. Other miscellaneous violations of Procedure other than those listed above.
Supervisors should use discretion when dealing with procedure violations not explicity listed above.

Officers Ranked Officer 1 to Corporal may request a ‘Progress Review’ from the Supervisory Team at any point.

103.51 How to request a Progress Review 

You can request a Progress Review via Verbal Request or DM to ANY Supervisory Staff (following chain of command).
If you feel you are deserving and think you may have been overlooked, Supervisors have specific parameters that they must deem you have reached before eligible for promotion. In that case, requesting a Progress Review is the best course of action.

103.52 Supervisor's Responsibility

1. Ask the Supervisory Team for their Opinions on the particular Officers Action on scenes; Communication with both fellow officers and citizens; eligibility for promotion of disciplinary action; general performance as a Law Enforcement Officer.

2. The Supervisor Team must then formulate some points of advice tailored towards that particular Officer’s strengths and weaknesses to give feedback to the Officer to help them progress.

3. The Supervisor leading the particular Progress Review must feedback the discussion to the Officer, after which point the progress review is complete.

103.61 Reserve Rank Authority

Reserve Officers (X-Ray Callsigns) a regarded as Senior Officers and therefore fall alongside Corporal regarding Chain of Command.

They report to Supervisors like every other officer however are outside the scope of activity requirement and do not fall within a alloted Division (A, B, C or D), much like Department Command.

103.62 Eligibility Criteria

Eligibility for the Reserve Officer rank is handled on a case by case basis by Community Management. In summary, to be eligible for Reserve Officer, you must have made significant (not financial) contribution to the server and/or department for an extended period of time.

103.71 Reinstatement Criteria

An Officer who meets all of the following criteria:

• Left on good terms with Law Enforcement and the community as a whole.

• Was in Law Enforcement for at least 3 months.

• Was rank Police Officer I of above.

is eligable for re-instatement, without application nor training.

Disclaimer*: Retraining may be required if there has been major change in procedure in the time of their absence.

103.72 Reinstatement Ranks

Officers who leave at or above the rank Corporal may only be reinstated at the rank of Corporal.

Officers ranked Police Officer I to Police Officer III are to be reinstated at a their previous rank without demotion.

103.81 Officer Of The Month (OOTM)

During the course of a month, Offices are encourages to log their patrol hours via the form so that they may be eligible for this award. The Officer with the most patrol hours at the end of the month is awarded Most Active Officer and is granted 1 WEEK of access to both unmarked patrol vehicles and unmarked uniforms.

103.82 Most Active Officer (of the month)

At the end of every month, the Supervisory team nominate names of Officers they believe are most deserving of Officer of the month. Nominees are often the most active and most effective LEOs during the month. The nominees are then put in a poll for the whole department to vote on. The Officer with the most votes is awared Officer Of the Month and is granted 1 WEEK of access to unmarked patrol vehicles (not unmarked uniforms)

103.83 Reward Terms & Conditions

1. Officers may not win both rewards in 1 month

2. Officers may win consecutive months in either case

3. Supervisors are not eligible for OOTM