Useful references:
OPM*
EOP 15-10*
EOP 17-10*
The Federal Service Labor-Management Relations Statute | FLRA
*Disclosure: to access the most updated information about AAFES rules and regulations, please refer to the publications posted on the AAFES Employees portal. If you can't access the employee portal, please contact your supervisor and/or AAFES IT support.
Please follow Agency policy regarding data security in considering the following:
NAGE suggests keeping both a digital AND a physical paper copy of your Electronic Official Personnel Folder, or, more simply, your eOPF.
Your eOPF essentially contains the history of your entire federal career. It includes various pertinent employment records, such as performance evaluations, pay information, and other relevant documents.
Since downloading the eOPF can take a while, prioritize downloading just the LES and performance reviews for the last five years first, but you’ll ultimately want to try to get your complete eOPF.
Please note: Government employees should generally not use government equipment to store their personal records, communications, pictures, etc. There is a risk that such records or files can be considered federal records subject to release and agency policy regarding improper removal.
Employee Records Considered for RIF Retention Standing
Make sure to keep all Communications from the Agency, which can include but are not limited to:
RIF Notice/ Notice of Tenure Group:
Veterans Preference
Bump and Retreat Rights
Records of Special Placement Programs
Disability and Restoration of Rights Records
Position & Organization Records:
Position Description
Organization Charts
Series/ Grade Information
Extra Documentation that may be beneficial for specific types of legal challenges:
Evidence of Disparate Treatment amongst similarly situated employees
Evidence of Discrimination based on a protected class (age, race, sex, disability, etc.)
Evidence of Whistleblower, or other protected activity
Settlement Agreement or Legal Decisions
Federal employees have no reasonable expectation of privacy when using government-issued computers and email systems, as they are considered "For Official Use Only" systems.
Additionally, employees are prohibited from using government equipment, email, or time to engage in partisan political conduct that violates the Hatch Act.
Government employees should not use government devices/email and should not be on duty time when accessing any Union materials or communications.
Accordingly, it’s vital that NAGE has a non-government means of contacting you, such as a personal email address.
§ 7102. Employees' rights
Each employee shall have the right to form, join, or assist any labor organization, or to refrain from any such activity, freely and without fear of penalty or reprisal, and each employee shall be protected in the exercise of such right. Except as otherwise provided under this chapter, such right includes the right--
(1) to act for a labor organization in the capacity of a representative and the right, in that capacity, to present the views of the labor organization to heads of agencies and other officials of the executive branch of the Government, the Congress, or other appropriate authorities, and
(2) to engage in collective bargaining with respect to conditions of employment through representatives chosen by employees under this chapter.
(a) Subject to subsection (b) of this section, nothing in this chapter shall affect the authority of any management official of any agency--
(1) to determine the mission, budget, organization, number of employees, and internal security practices of the agency; and
(2) in accordance with applicable laws--
(A) to hire, assign, direct, layoff, and retain employees in the agency, or to suspend, remove, reduce in grade or pay, or take other disciplinary action against such employees;
(B) to assign work, to make determinations with respect to contracting out, and to determine the personnel by which agency operations shall be conducted;
(C) with respect to filling positions, to make selections for appointments from--
(i) among properly ranked and certified candidates for promotion; or
(ii) any other appropriate source; and
(D) to take whatever actions may be necessary to carry out the agency mission during emergencies.
(b) Nothing in this section shall preclude any agency and any labor organization from negotiating--
(1) at the election of the agency, on the numbers, types, and grades of employees or positions assigned to any organizational subdivision, work project, or tour of duty, or on the technology, methods, and means of performing work;
(2) procedures which management officials of the agency will observe in exercising any authority under this section; or
(3) appropriate arrangements for employees adversely affected by the exercise of any authority under this section by such management officials.