1) Submission of documents

To enroll as an exhibitor, you will need to submit the below-listed documents. 

• Stand Booking Request Form (click and download). For instructions on how to fill out your application, please refer to the How to Fill Out the Stand Booking Request Form subsection on this website.

• Copy of Company's Tax Identification (Form W-9 in the USA)* - If you are not sure what the equivalent of Tax ID is in your country, please click here for more information (please be sure to also provide an English or Spanish translation of your Tax ID document if it is in a language other than English or Spanish).

• Passport copy of the Company's Legal Representative* (person who is signing the Stand Booking Request Form). 

• Company Statement (click and download template) - This document needs to be signed and stamped (if available) on company letterhead*, confirming that the person signing the application and future contract is duly authorized by the company to do so and has the capability to represent it.

2) Booth Assignment

When you submit your documents, you will have filled out your desired booth size and cost in your Stand Booking Request Form.

In response, you will either receive an email with your assigned booth or a choice of booth options that match your criteria (depending on the availability of spaces on the floor plan). 

We’d like to share important information regarding the application for a Visa Invitation Letter to enter Colombia, which is issued by Corferias to support exhibitors in obtaining their visas from the Consulate.

Persons with valid Schengen or US visas can visit Colombia without applying for online or consular visas as long as they are not staying for more than 90 days.

It should be noted that Corferias cannot interfere in the process or result of obtaining any visa from any Consulate, as it is an exclusive procedure of the Colombian Foreign Ministry, which has its own rules and regulations. The Visa Invitation Letter is merely used as a means of substantiation for the exhibitor to certify that they will participate in one of our trade fairs, but it does not guarantee that the visa to enter Colombia will be granted.

Click here to download the Visa Invitation Letter Request Template. *

*NOTE THAT IN ORDER TO SUBMIT THE VISA REQUEST LETTER, THE EXHIBITOR MUST HAVE ALREADY COMPLETED THEIR DOCUMENT SUBMISSIONS TO BOOK THEIR STAND AND HAVE BEEN ISSUED THEIR RESPECTIVE CONTRACT, SINCE THE CONTRACT NUMBER AND COPY THEREOF WILL BE NEEDED TO FILL OUT THE REQUEST.

The exhibitor must please submit the following in a single PDF file:

• Visa Invitation Letter Request (within this letter you must mention the full names of the people traveling, their passport numbers, the contract number with Corferias, stand number, pavilion and consulate, country and city to which they are going to apply for their visas).

• Legible copy of the passport of the people traveling.

• Copy of the air tickets with the date of entry and departure**

• Copy of hotel reservations for the time spent in the country **

• Copy of the contract between Corferias and the exhibitor.

** It is important that the dates of the flight tickets along with the dates of stay at the hotel coincide with the dates of the fair as Corferias cannot be responsible for stays on dates other than those of the normal execution, assembly and disassembly of the fair.

To complete the request, 100% of the documents must be sent, otherwise, the letter will not be issued if any of the above requirements are not complete.

Once you receive your Visa Invitation Letter, you must fill out the online Colombian Visa Application form through the following link: https://www.cancilleria.gov.co/en/procedures_services/visa/requirements (click on Inglés on the top menu bar to view the website in English) and upload all the required documentation.

For questions or concerns, please contact:

Leonardo Henriquez LEscandon@corferias.com  

Processing and delivery times for the letters are as follows:

You can order the exhibitor badges for your personnel and guest passes for your clients in the Exhibitor Online Platform (EXTRANET) by following the instructions below. Please note that no changes can be made once the badges are generated.

• The passport number of the badge holder is mandatory and will be used for internal identification purposes only.*

• Do not include special characters or accents, like (') or (ñ).

• The number of free badges and guest passes you are entitled to correspond to the total sqm you have reserved (see below table image). You may purchase additional badges if necessary.

• Badges will NOT be generated if the information on the online form is incomplete.

• Badges are personal and non-transferable and must be carried as a means of identification to enter the fairgrounds. 

• Badges for international exhibitors can be picked up on the 1st day of assembly of the Fair (see Dates section of this website). All open balances must be settled before you can be provided your badge. Badge pickup is at CORFERIAS' Offices, located on the ground floor of the Hotel Hilton Corferias (see Venue, Hotel, Travel & Safety Tips section of this website). At the reception desk, please inform that you are an International Exhibitor and that you are coming to claim your badges. You will need to present your passport as a means of identification. If you require your badges before the assembly dates, please email Leonardo Henriquez lescandon@corferias.com to let him know which day you would like to pick them up. 

• If additional badges are required, they can be purchased. Cost and other information can be found in the Exhibitor's Handbook (coming soon!).