Society convenor

As a Convenor, you are expected to:

• Plan and schedule all society meetings and activities using the Yearly Planner.

• Ensure your Society and its meetings are welcoming and accessible to all students.

• Ensure accurate registers are taken and returned to the SA.

• Attend monthly Convenor meetings and mandatory training.

• Facilitate all Society meetings reliably and on time. If you are unable to facilitate a meeting, please let us know as soon as possible per the SA Absence Reporting policy. 

• Collaborate with fellow Convenors to host cross-society meetings and events.

• Maintain regular contact with the Vice President of Social and Activities, Polly Vaker. She can be contacted at polly.vaker@cityofglasgowcollege.ac.uk

The SA is here to support you in building and promoting your society to make it the best it can be. Here are three key factors you should focus on to keep your meetings, motivation and membership on point throughout the whole year:

• Building your Society: the Yearly Planner

The most important tool for building a successful society is your Yearly Planner. The VP of Social and Activities along with other SA staff will support you in completing this at the beginning of the year. 

The Yearly Planner allows you to plan regular meeting times and dates, one-off events and cross-Society collaborations well ahead of time so that they can be successfully promoted through the SA. It also allows you to prepare for how to mitigate falls in attendance that typically happen at 'pressure points' during the year such as exam time. 

• Building your Society: the Active Society Awards

Every year we review our Societies' performance against key factors such as attendance, inter-Society collaboration and Convenors' engagement with SA training. Based on this, we award Societies either Bronze, Silver or Gold status (see here for current Active Society Award ratings). Achieving each award unlocks increasing benefits such as:

• Access to more funding for Society events and resources (up to £200 at Gold level)

• Increased independence, e.g. ability to hold elections for Convenors at Gold level, rather than having them appointed by the SA

• Society member discounts on SA merch 

Click here for full details of the Active Society Awards, or follow the button at the bottom of this page. 

• Promoting your society

As Convenors, you have access to the SA's promotion tools. Contact VP of Social and Activities, Polly Vaker, for information and support around using them to promote your society and get new members through the door! Tools you can use include:

• Social media channels

• All-student emails

• Face-to-face events such as SA on Campus

We have put together a bank of resources especially for Convenors, including the Yearly Planner, Session Plan templates and Funding Proposal forms. Access them here. You can also consult our How-to guides for a video tutorials, manuals and templates for event and session planning, engaging students, and workplace communications. 

The Convenor role equips you with leadership, communication and teamworking skills that you can leverage in the world of work.

Record your hours and the skills you have gained through the Volunteering Hub to:

• Generate an evidenced set of skills to add to CVs and cover letters

• Qualify you for consideration in the SA's Volunteer Awards, another great addition to your CV!