Data Privacy Policy

Data Privacy Policy

Personal Data

Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as information that relates to an identified or identifiable individual.  What identifies an individual could be as simple as a name or number.  Even if an individual is identified or identifiable from the data processed, it is not personal data unless it ‘relates to’ the individual.

How We Use Your Information

We collect and use your personal data for the purposes of performing aeromedical examinations and assessments on your behalf, and providing you with aviation medical services. 

Why We Collect and Store Personal Data

We need to collect your personal data for the purposes of performing aeromedical examinations and assessments on your behalf.  We are committed to ensuring that the information we collect and use is appropriate for this purpose and does not constitute an invasion of your privacy.  We would obtain additional consent from you if we needed to contact you for marketing purposes.  

Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions.  Moreover the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.

When You Can Expect Us to Contact You

At your request, we can confirm what information we hold about you, you can request the following information:

Find Out What Data We Hold About You

• The identity and contact details of the person or organisation that has determined how and why to process your data.

• The contact details of the data protection officer, where applicable.

• The purpose of the processing of your data as well as the legal basis for processing.

• If the processing of your data is based on the legitimate interests of a third party, information about these interests.

• The categories of personal data collected, stored and processed.

• The recipient(s) or categories of the recipients that the data is/will be disclosed too.

• If we intend to transfer the personal data to a third country or international organisation, information about how we ensure this is done securely.  The EU has approved sending personal data to some countries because they meet a minimum standard of data protection.  In other cases, we will ensure there are specific measures in place to secure your information.

• How long the data will be stored.

• Details of your rights to correct, erase, restrict or object to such processing

• Information about your right to withdraw consent at any time.

• How to lodge a complaint with the supervisory authority.

• The source of personal data if it wasn’t collected directly from you.

In order to find out about the data we hold on file for you, we require you to provide a valid passport or UK photocard driving licence as confirmation of your identity.