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Position: Senior HR Administration Officer
Grade level: 5
Department: Operations
Location: Nairobi Branch
Application deadline: 14 October 2023
Job Purpose
The Senior HR/Admin Officer is responsible for a wide range of tasks related to both human resources and office facilities management. This dual role requires a versatile skill set and the ability to handle various administrative functions
Human Resources Responsibilities:
Recruitment: Participate in the recruitment process by posting job vacancies, screening resumes, scheduling interviews, and conducting initial candidate assessments.
Onboarding: Assist in the onboarding process for new employees, including completing paperwork, coordinating training, and ensuring a smooth transition into the organization.
Employee Records: Maintain accurate and up-to-date employee records, including personal information, employment contracts, and training records.
Benefits Administration: Handle employee benefits administration, which includes enrolling new hires in benefit programs, managing benefit changes, and addressing employee inquiries.
Employee Relations: Assist in resolving employee issues and concerns, maintain a positive working environment, and promote employee engagement.
Compliance: Ensure the organization complies with labor laws and regulations by staying informed about employment laws and assisting with compliance-related activities.
Policy and Procedure Implementation: Help implement HR policies and procedures, communicate them to employees, and ensure adherence.
Office Administration Responsibilities:
Facility Management: Oversee the maintenance and management of office facilities, including equipment, supplies, and physical workspaces.
Administrative Support: Provide administrative support to various departments, including handling phone calls, managing correspondence, and organizing meetings.
Inventory Management: Maintain office supplies and inventory, order necessary items, and monitor expenses.
Travel Arrangements: Coordinate travel arrangements for employees, including booking flights, accommodations, and transportation when necessary.
Event Coordination: Plan and organize company events, meetings, and conferences as needed.
Office Security: Ensure office security measures are in place, such as access control and emergency preparedness.
Vendor Management: Manage relationships with office service providers, such as cleaning services, catering, and maintenance contractors.
Financial Tasks: Assist with basic financial tasks, such as processing invoices and expense reports.
Skills and Qualifications:
Bachelor's degree in HR management, business administration, or a related field (may vary by organization).
Knowledge of HR policies, procedures, and employment laws.
Strong organizational and multitasking skills.
Excellent communication and interpersonal skills.
Proficiency in HR software, Microsoft Office Suite, and office management tools.
Attention to detail and problem-solving abilities.
Discretion and the ability to handle confidential information.
Adaptability and flexibility to manage a variety of tasks.
Time management skills to meet deadlines effectively.
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