BJI Resource Distribution Guide

BJI IN-PERSON DISTRIBUTION FORM

• The BJI In-Person Distribution Form is a G-form intended to capture detailed logs of all distributed program supplies, MetroCards, Incentives (gift cards), clothing items, & phones.

• During daytime operation, Office Management will be responsible for completing this form.

• Resource Coordinators singlehandedly facilitate this process at night while managing other cases in Arraignments.

• Clinician must document instances of the Program Supplies program in JCA/Salesforce when possible.

• If supplies have been depleted, please notify us via the BJI Office Concerns & Requests.

• Responses are ported to BJI Centralized Requests.

BJI MAILED DISTRIBUTION FORM

• The BJI Mailed Distribution Form is a G-form intended to capture detailed logs of all mailed program supplies, MetroCards, Incentives (gift cards), clothing items, & phones.

• Office Management will be responsible for facilitating these requests.

• Responses are ported to BJI Centralized Requests.

BJI CENTRALIZED REQUESTS

• The BJI Centralized Requests is a G-sheet intended to display a log of all distributed program supplies, MetroCards, Incentives (gift cards), clothing items, & phones.

• Workbook data is populated with data from:

  • BJI Mailed Distribution Form

  • BJI In-Person Distribution Form

  • Phone Distribution Restriction

  • T-Mobile Phone Activation List

RESOURCE MAPS

• BJI Interactive Resource Guide

  • • A G-Map used to locate essential resources such as food, shelter, clothing, substance abuse, mental health, education, employment, legal, & health services throughout the New York City Metropolitan Area.

• BJI Location Map

  • • A G-Map of BJI Offices as well as ongoing referral providers in the Downtown Brooklyn area.

• 25 Willoughby Poster Map

  • • A map that shows the façade of the 25 Willoughby - Community Space with nearby public transit options.

• 14 Dekalb Poster Map

  • • A map that shows the façade of the 14 Dekalb - Community Space with nearby public transit options.

• Confirmed Resources - COVID19

EMPLOYEMENT RESOURCES

• Community Engagement: Employment Linkages Spreadsheet

  • • Phone Number:

    • Additional Information:

• BEOC | Brooklyn Educational Opportunity Center

  • • Phone Number:

    • Additional Information:

• WORKFORCE1

  • • Phone Number:

    • Additional Information:

• BROOKLYN NAVY YARD

  • • Phone Number:

    • Additional Information:

EDUCATION RESOURCES

HOUSING RESOURCES

• -

• -

ANGER MANAGEMENT

• Applied Behavioral Sciences (ABS)

  • Phone Number:

  • Additional Information:

• New York Peace Institute (NYPI)

  • Phone Number:

  • Additional Information:

FOOD RESOURCES

• BJI Care Box Delivery Participant Sign Up Form

  • BJI Care Box Protocols

  • BJI Care Box Items

TRANS-SPECIFIC RESOURCES

LGBTQIA+ RESOURCES

SEX HEALTH RESOURCES

IMMIGRATION / MIGRANT RESOURCES

• Language Line One-Pager

  • Phone Number:

  • Additional Information:

VITAL RECORDS RESOURCES

• See section on vital records below

SUPERVISED RELEASE PHONE PROGRAM

PHONE & PLAN DETAILS

• • Phones provided to participants are android phones.

  • The plan includes unlimited calling, text, & data.

  • Participants are limited to 1 phones throughout their lifetime with the Supervised Release Program.

    • Exceptions can be made by Clinical Coordinators when the phone is swapped out due to damage or malfunction where the sim is transitioned into the new device and the number remains the same.

IN-PERSON DISTRIBUTION

• Daytime Operations

  • Office Management provides the clinician with the cellphone & completes the:

    • CCI SRP Phone Distribution Form

  • Clinicians complete the:

    • CCI Phone Contract

    • SRP: Phone Allocation [New Number = Program In JCA]

    • Clinician further setup the phone, inputting contact information of the assigned clinician(s), teaching about basic phone functions, etc.

• Evening Operations

  • Resource Coordinators facilitate phone distribution night by completing the:

    • SRP Data Collection Worksheet

    • CCI SRP Phone Distribution Form

    • CCI Phone Contract

MAILING PHONES

• Mailing phones at BJI is limited to participants who are unable to receive a phone during Initial Engagement.

  • This includes participants who live out of state, have mobility accommodations, or those who are receiving remote supervision.

  • Approvals can be made by Clinical Coordinators.

CANCELLING PHONES

• SRP phones may be cancelled/disconnected for various reasons including completion of the program, software/battery malfunctions, physical damage, or if it was lost/stolen.

• Clinicians must close the SRP Phone Allocation in JCA.

ORDERING PHONES

• • • BJI Office Management places a bulk order for phones directly from ________________, our primary phone provider.

    • Once the phones are shipped from ________________, the associated lines are activated.

    • The BJI Office Management team receives and prepares the phones for in-house for distribution.

PAYING PARTICIPANT PHONE BILLS

• This service has been cancelled until further notice.

ALTERNATIVES TO INCARCERATION

• ATI Phone Contract

• ATI Phone Distribution Instructions

• ATI Phone Policy

• MetroCard Distribution is expected to resume typical operation in September 2022. Apologies for any inconveniences!

• All participants who visit BJI to receive services are eligible to receive 2 fares. One to go home and another to return to further complete services.

• IN-PERSON DISTRIBUTUON

• To receive MetroCards, approach the front desk for assistance.

  • BJI Office Management inputs distribution across all BJI sites on the BJI In-Person Distribution Form during daytime operations.

  • Resource Coordinators singlehandedly facilitate this process at night while managing other cases in Arraignments.

• Reach out to Christian B. Jeudy or a Clinical supervisor to request more than the allotted amount.

  • Resource Coordinators singlehandedly facilitate this process at night while managing other cases in Arraignments.

  • Clinicians must document instances of program supply distribution in JCA.

• MAILING METROCARDS

  • Mailed cards is limited to 4 fares per request. To seek further transportation arrangements, contact a clinical coordinator.

  • The BJI Mailed Distribution Form is a G-form intended to capture detailed logs of all mailed program supplies, MetroCards, Incentives (gift cards), clothing items, & phones.

  • Office Management will be responsible for facilitating these requests.

  • Responses are ported to BJI Centralized Requests.

  • Clinicians must document instances of the Program Supplies program in JCA.

SUPERVISED RELEASE PHONE PROGRAM

• Participant incentives should be distributed one $25 AMEX gift card at a time as an incentive.

• Participants should not receive more than $100 worth of AMEX gift cards throughout the course of the program.

• If you are unsure whether a participant's qualifying life event fits the criteria for an incentive, please reach out to the Director of Pretrial Services.

• Incentives may be provided to Supervised Release participants who remain compliant with SRP requirements, and have a qualifying life event. The qualifying life events should be related to goals of SRP such as:

  • • Completing a referral

    • Obtaining employment

    • Graduating or completing GED program.

      • Marriage and children do not qualify.

• IN-PERSON DISTRIBUTUON

  • To receive Incentives, approach the front desk for assistance.

  • BJI Office Management inputs distribution across all BJI sites on the BJI In-Person Distribution Form during daytime operations.

  • Resource Coordinators singlehandedly facilitate this process at night while managing other cases in Arraignments.

  • Reach out to Christian B. Jeudy or a Clinical supervisor to request more than the allotted amount.

  • Clinicians must document instances of the Program Supplies program in JCA.

• MAILING INCENTIVES

  • The BJI Mailed Distribution Form is a G-form intended to capture detailed logs of all mailed program supplies, MetroCards, Incentives (gift cards), clothing items, & phones.

  • Office Management will be responsible for facilitating these requests.

  • Responses are ported to BJI Centralized Requests. To request a mailed incentive, complete the BJI Participant Centralized Request Form.

  • Clinicians must document instances of the Program Supplies program in JCA.

• INCENTIVES BY E-MAIL

  • Incentives by E-Mail is expected to resume typical operation in September 2022. Apologies for any inconveniences!

  • The BJI Mailed Distribution Form is a G-form intended to capture detailed logs of all mailed program supplies, MetroCards, Incentives (gift cards), clothing items, & phones. This includes electronic gift cards.

  • Responses are ported to BJI Centralized Requests. To request a mailed incentive, complete the BJI Participant Centralized Request Form.

  • Clinicians must document instances of the Program Supplies program in JCA.

ALTERNATIVES TO INCARCERATION

• Case conference with Sarah Harris and/or Mark McKenzie prior to requesting an incentive.

• IN-PERSON DISTRIBUTUON

  • To receive Incentives, approach the front desk for assistance.

  • BJI Office Management inputs distribution across all BJI sites on the BJI In-Person Distribution Form during daytime operations.

  • Reach out to Christian B. Jeudy or a Clinical supervisor to request more than the allotted amount.

  • Clinicians must document instances of the Program Supplies program in Salesforce.

• MAILING INCENTIVES

  • The BJI Mailed Distribution Form is a G-form intended to capture detailed logs of all mailed program supplies, MetroCards, Incentives (gift cards), clothing items, & phones.

  • Office Management will be responsible for facilitating these requests.

  • Responses are ported to BJI Centralized Requests. To request a mailed incentive, complete the BJI Participant Centralized Request Form.

  • Clinicians must document instances of the Program Supplies program in Salesforce.

• INCENTIVES BY E-MAIL

  • The BJI Mailed Distribution Form is a G-form intended to capture detailed logs of all mailed program supplies, MetroCards, Incentives (gift cards), clothing items, & phones. This includes electronic gift cards.

  • Office Management will be responsible for facilitating these requests.

  • Responses are ported to BJI Centralized Requests. To request a mailed incentive, complete the BJI Participant Centralized Request Form.

  • Clinicians must document instances of the Program Supplies program in Salesforce.

• BJI Interactive Resource Guide | A G-Map used to locate essential resources such as food, shelter, clothing, substance abuse, mental health, education, employment, legal, & health services throughout the New York City Metropolitan Area.

• Participants who are in need of clothing and a hygiene kit or personal hygiene items may receive them in our offices after arraignment, during appointments, & at court dates.

• Note that a more sustainable and long-term solution to clothing and supply needs should be explored with each participant, as access to this clothing ends with their discharge from BJI programming.

• To request or suggest supplies, complete the BJI Office Concerns & Request Form.

• IN-PERSON DISTRIBUTUON

  • To receive Incentives, approach the front desk for assistance.

  • The Office Management inputs distribution across all BJI sites on the BJI In-Person Distribution Form.

  • Resource Coordinators singlehandedly facilitate this process at night while managing other cases in Arraignments.

  • Reach out to Christian B. Jeudy or a Clinical supervisor to request more than the allotted amount.

  • Clinicians must document instances of the Program Supplies program in JCA/Salesforce.

• Care Box Delivery Participant Sign Up Form

• Care Box Delivery is the door-to-door delivery of “Care Boxes” by the Community Engagement Working Group to participants living in NYC that begun during the pandemic.

• Care Boxes are made up of hygiene kits with PPE, dried/canned foods like rice, soups, cereal, snacks, and activities for kids.

• Participants may also receive a CCI-issued cell phone this way if mail delivery has been unsuccessful.

• Community Engagement Team will complete reminder calls the day before the delivery date to confirm availability, please let your participants know to expect a call.

• For guidelines for signing up participants, please refer to Care Box Protocols

• For a list of items included in care boxes please refer to the Care Box Items

• Clinicians must document instances of the Program Supplies program in JCA/Salesforce

• NOTICE: Please only sign-up ptps that can be delivered to in Brooklyn. For ptps in other boroughs, they can be signed up to pick up a care box from 25 Willoughby.

• School Supplies will be distributed between July 1st and August 31st

• Supplies will be distributed through in person pick up and a back-to-school drive (Date TBD)

• For in-person pick up, schedule the participant to come to pick up the school supplies from you directly or at the front desk at a later time.

• Log the distribution via the BJI In-Person Distribution Form when applicable.

• To request a letter to be mailed, staff can upload a pdf on the BJI Mailed Distribution Form.

• Office Management will be responsible for facilitating these requests.

• Responses are ported to BJI Centralized Requests.

• BJI Participant Excusal Letter

• SRP Outreach Letter

• ATI Outreach Letter

• Fiscal Receipt Memo

• BJI Letterhead 2022

• BIRTH CERTIFICATES

  • BJI Operations will schedule a time with the clinician via Outlook Calendar to ensure payment is ready and available during the participants next in-person check-in.

  • Clinicians will meet and begin the process of retrieving a Vital Records with the participant.

  • BJI Operations will input credit card credentials for payment, submit receipts, and follow up with updates.

  • On average, most agency locations tend to process express delivery orders in 3-5 business days, and standard Mail orders in 7-10 business days. Expect a 1 month turnaround with the participant.

• IDNYC

  • IDNYC is a card for all New Yorkers, from all backgrounds, and from all five boroughs. Your immigration status does not matter. The free, municipal identification card for New York City residents, ages 10 and up, provides access to a wide variety of services and programs offered by the City. IDNYC cardholders enjoy benefits and discounts offered by businesses and cultural institutions across the five boroughs.

  • This is also accepted as a form of identification for the BJI Staff OCA Secure Pass

  • You can schedule an appointment through IDNYC's Online Portal to apply for an IDNYC in person at an IDNYC Enrollment Center or an IDNYC Pop-Up Enrollment Center. During your appointment, you will fill out an application and present proof of identity and New York City residency. Many types of documents are accepted, all of which are listed on the Document Calculator. After you submit your application and if your application is approved your card will be sent to you in the mail.

  • The IDNYC card is free for all New Yorkers. For cardholders 16 and older, cards are valid for five years from the date the application was approved. For cardholders under the age of 16, cards are valid for two years from the date the application was approved. IDNYC Middle School cards, issued to students at designated DOE middle schools, expire on the student's graduation date. The application process is accessible to people with limited English proficiency and people with disabilities. The application materials and Benefits Guide are available in multiple languages.

• NEW YORK CITY DEPARTMENT OF MOTOR VEHICLES

• PROPERTY RELEASE

  • Go to 4th floor of 120 Schermerhorn St

  • If does not have a voucher, can try to verify w/ dkt #/NYSID to get DA release

  • Then call 11 Front St Property Office (718-624-8789) with ptp name, arrest date, and precinct

  • Helpful website: How to get your stuff back after you’ve been arrested

• BJI can pay mandatory surcharge/fees for young adults who were aged <25 (age 24 or under) and has successfully expanded eligibility so that we can pay any amount of court surcharge, fee, and/or fine.

• Mandatory surcharge/fees can have negative long-term consequences that can impact one’s financial future and often elongate the length of a low-level case.

• Restitution is not included.

• Clinicians must document instances of the Program Supplies program in Salesforce.

• Contact ATI Clinical Director or SRP Clinical Coordinators for assistance.

• ELIGIBILITY

  • Under the age of 25 at the time of the arrest

  • Involved in BJI programming (can be an intake or voluntary services)

  • No restriction around final disposition.

• Surcharge/Fee Payment Request Form

• Surcharge/Fee Payment Request (Responses)

• Instagram @brooklynjusticeinitiatives

• BJI has launched social media accounts as a means of increasing BJI visibility for both participants and stakeholders. We can share important information about the courts as well as provide new mediums for communicating with participants.

• There will be two branches of social media

  1. The traditional use of social media as a means of highlighting community events, share essential information, & serve as an online resource in New York City.

  2. The second branch is to utilize the direct messaging functions of Facebook and Instagram as backup options for communication and outreach with BJI participants. This is especially beneficial with participants who do not have reliable access to a phone but can access WiFi and have steady social media accounts.

• Note that social media communication with participants is expected to be used as a bridge to re-connecting with typical services.

• The introduction to this last resort means of communication is best established at the point of entrance into the program or IE.

• Participants may need to reach out to BJI first. Our ability to initiate messaging is limited due to us having a business account

• If a participant cannot communicate by other means, the clinician can be added to the Facebook page as an admin (this requires a personal Facebook page) to respond to message directly.

• These situations will be handled on a case-by-case basis.

• CONSENT

  • Best practice is to obtain consent with your participant at an initial engagement point to use social media as a means of outreach.

• At the point of initial engagement on either the Facebook or Instagram accounts, a message requesting consent for the continued use of these platforms for communication will be sent to the participant. The participant can then accept or decline the receipt of future communications over Facebook or Instagram.

• Do you give the Brooklyn Justice Initiatives and its representatives consent to use social media and other online means to contact you?

• BJI staff must have participants complete a BJI APPEARANCE CONSENT & RELEASE FORM for all photographed events involving participants.