Management Process Elements and Functions

Introduction

Process is the planned process of carrying out tasks. It's about the transformation of inputs to outputs. Analyzing the management process can assist us in understanding the tasks which managers play. But, before we can look at the process, we must be aware of exactly what management is all about.

1. Planning

Management is built on planning. Planning involves the analysis of all elements of a business organization that are involved in its functioning to achieve the intended goal. This helps to determine the best course of action for reaching organizational goals.

Planning basically involves deciding in the moment about future goals and the process for achieving them. The mental state of the manager is crucial in planning. Planning is a process that requires thinking before you do something.

Planning is the act of planning. Planning is a process of looking forward. Planning involves the development of policies, programs, strategies, budgets, procedures, and taking decisions. It is a continuous process at all levels of management.

Planning steps

• Collecting information.

• Setting long-term goals.

• Developing policies, procedures, rules etc. Implementation of strategies.

• Analyse the actions patterns.

• Recognizing your limitations.

The key takeaways

1. What should you do?

2. What should I do?

3. When should it be done?

4. Who should I contact?

Process 2: Organization

Organization is the management function that ensures the effective use of resources such as money, machines, men and materials to achieve organizational goals. Organization is the ability to direct, organize, coordinate, and control production activities.

Organization is key to managerial jobs and basic functions of management authority. The key to organizational success is the appointment of authority. Organizational structure is an instrument for achieving enterprise goals.

Steps to Organizing

• Identify the work that needs to be done.

• The classification of the work.

• Assigning individuals or groups to work.

• Giving authority and determining responsibilities.

The Key Takeaways

1. It is key to a managerial position.

2. Management is all about organizing.

3. To classify, identify and assign activities.

4. Coordination relationship.

3. Staffing

The management process is not complete without staffing. Managers select the right people to work on a project after establishing strategies, objectives and programs. This is known as staffing. This function has been recognized as an independent function of management.

The key to the effective performance of all other management functions is staffing. An organization can't manage its management functions, such as planning, organizing, and controlling, without competent staff.

The functions of staffing

• To obtain qualified personnel for different jobs.

• High productivity and high performance are possible with the right staff.

• Promotion of optimal human resource utilization

• It encourages continuity and growth within the organization.

• It improves the employee's job satisfaction.

• Assist with promotion and training.

The Key Takeaways

1. Promotes and uses manpower.

2. Selection and recruitment of the right personnel

3. Placement of manpower.

4. Calculation of employee remuneration.

5. Employee training and development

Step 4: Direction

The process of directing is where managers direct, guide and instruct employees in order to reach predetermined goals. It is considered the core of management. Without the directing process, functions such as planning, organizing, and staffing are ineffective.

Directing is the actual work. It is the beginning of action. It can be described as a combination of human factors. It is, in simple terms, providing direction to workers. It includes activities that encourage subordinates to work efficiently, effectively, and effectively.

The subordinates are able to do their best work and be directed. It is an ongoing function that is performed at all levels of management.

Direction is important

• It is the beginning of action.

• It injures efforts.

• It is motivation.

• It gives stability.

• Accepting the odds.

• It encourages efficient use of resources.

Activities that are involved in the direction process

1. Leadership: A manager who gives orders, directives and direction to his workers is known as leadership.

1. Communication is an essential function of management. Managers cannot properly direct their workers if they lack communication skills.

1. Motivation: Motivation is the key to achieving your goals. Motivation is a motivator that encourages employees to work hard and efficiently towards achieving organizational goals.

1. Supervision is the most crucial element in detecting function. Without proper supervision, it is possible to make many mistakes in the work. It follows the instructions.

The Key Takeaways

1. Management in action.

2. It requires leadership, communication and supervision.

3. It inspires and encourages others to take action.

4. It's a constant function.

Process 5: Coordinating

Different departments in an organization perform different work to achieve organizational goals. It is crucial that all activities within an organization's departments and workgroups are coordinated. This function is known as the coordinating function. It is responsible for ensuring that all actions are coordinated between workgroups, individuals, and departments.

Coordination is only for group efforts. A single worker does not require coordination. All departments must work together to achieve the organizational goal. This function required the coordination of all efforts from different departments in order to reach the desired objectives with minimal conflict.

This function helps to prevent conflict and overlapping, so that the action's unity remains constant. Without proper harmonization, the goals of one department may be different from those of another. It involves relating the different parts of the work and the work of other departments.

Sub-functions in Coordination

• Clear explanation of authority-responsibility relations.

• Unity of command

• Unity of direction

• Communication is key.

• Leadership that works.

The Key Takeaways/Features

1. It is applicable to group efforts.

2. Individual efforts not applicable

3. It is a continuous and dynamic process.

4. Management can make every effort to improve the situation.

5. It emphasizes unity of effort.

6. Every manager is responsible for coordination.

Step 6: Controlling

Management's primary objective is to control. It's basically comparing actual performance with the company standards to make sure that the actions taken were correct.

Managers should be attentive to the activities of their subordinates. This can be described as: determining what is being done, deciding on the performance and, if necessary, taking corrective actions to ensure that the performance meets the plans.

For an organization to achieve its goals, control is crucial. Management can use this process to implement its policies and to take corrective action if performance is not up to standard.

Planning is the first stage of management, while controlling is the last. Planning is forward-looking, while controlling is backwards. Planning is essential for controlling, but planning without control is not.

Steps to Control

• Setting the standard of performance

• Finalized plans based upon the corporate plan, objective and mission of the organization.

• To inform the heads of each department about the final plans.

• To track the actual performance.

• To create a report on the performance.

Features of Controlling

• It assists in achieving organizational goals and objectives.

• It encourages optimal use of resources.

• It determines the standard's accuracy.

• It also sets orders and disciplines.

• It ensures that future planning is possible by revising existing standards.

• It improves the overall performance of an organisation.

• It also helps to minimize errors.

The Key Takeaways

1. Establishing standards.

2. Measurement of actual performance in relation to standard performance.

3. It is essential to achieve the organizational goals.

4. This is the final stage in the management process.

5. Controlling means looking backwards.

Terms related to the Management Process

Risk Management Process

It provides a framework to guide the actions. These are the five steps to manage risk. They are called the risk management process. It begins with identifying and analysing risks, and ends with monitoring them.

It takes time and money to invest. If it is done slowly over time, it will be easier to use and maintain. A simple structure, formalization, and a solid understanding can make risk management a rewarding process.

These are the steps to risk management

1. Identify the risk.

2. Analyze the risk.

3. Assess the risk and rank it.

4. Treat the risk.

5. Keep an eye on the risk and make adjustments if necessary.

Project Management Process

Project management refers to the use of processes, tools and methods to execute a planned project. Every project, whether it's launching an app, building a building, or running a marketing campaign requires a set of processes to ensure success.

There are five types of project management:

1. Initiation

   • Define your project goals

   • Make a business case

   • Complete the project charter

   • The list of stakeholders should be drawn up.

2. Plan

   • Define scope

   • Create a project plan

   • Establish a budget

   • Define your roles and your responsibility

1. Execution

   • Allocate project resources

   • Manage project resources

   • Make the product/process

   • Problems can be fixed

1. Monitoring and Control

   • Track effort

   • Keep track of the progress of your project

   • Plan compliance is essential

   • Avoid disruptions

1. Completion

   • Handover deliverables

   • ReviewGet project result approved

   • Document your project learnings.

Leadership VS Management

What are the key differences between leadership and managing? Many people mistakenly believe that a leader is also a manager. However, they are not the same thing. Both the terms "management" or "leadership" are often used interchangeably.

Although there may be overlap in the work of leaders and managers, these terms have distinct meanings and should not be interchangeably used. Both terms refer to a unique set, with some similarities.

On the other side, if you're looking for management assignment help then you can take help from our expert.

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