Data Protection

Data Protection Policy for the Bournemouth Youth Marching Band

1. Introduction
 

BYMB is committed to protecting the privacy and security of the personal data we collect. 

This policy explains how we collect, use, store, and protect personal data in accordance with the General Data Protection Regulation (GDPR).

2. What Data We Collect
 

We may collect and process the following types of personal data:

• Member names, contact details and emergency contacts

• Attendance records and participation history

• Media (sound, photos and videos) for promotional and training purposes

• Any medical information provided for health and safety reasons

3. How We Use Personal Data
 

We use personal data to:

• Manage membership records and communications

• Organise events, rehearsals, and performances

• Ensure member safety and well-being

• Promote the Band through media and social platforms

• Comply with legal and financial obligations

4. Legal Basis for Processing
 

We process personal data based on:

• Consent (e.g., for promotional materials)

• Contractual necessity (e.g., membership agreements)

• Legal obligations (e.g., health and safety requirements)

• Legitimate interests (e.g., event management)

5. Data Sharing
 

We do not sell or share personal data for marketing purposes.

Personal data may only be shared with:

• Band organisers, Management Team, adults with delegated responsibilities and subject matter experts for operational purposes

• Third-party service providers (e.g., payment processors) when necessary

• Event organisers where participation requires member information

6. Data Security & Retention
 

We implement security measures to protect personal data from unauthorized access, alteration, or destruction. Personal data is retained only as long as necessary for operational or legal reasons.

7. Amendments

Please let us know if you want to access or amend your personal information. You can request deletion on leaving the Band.

8. Updates to This Policy
 

We may update this policy from time to time. The latest version will be available on our Members and Parents website bymbmembers.org.uk

September 2025