Reimbursement
Expedited Alternative to PeopleSoft
For incurred expenses on behalf of the Department of Hematology, reimbursements can be processed through the form on the left.
After completion, be sure to upload receipts into the corresponding drive folder emailed to the submitting employee's email account.
Please note: In order for an admin assistant to process your reimbursement request, you will need to have set them up as a delegate in peoplesoft. Please read the quick guide on how to set up a delegate here
SEE THE FAQs BELOW FOR MORE INFORMATION
Frequently Asked Questions
Can I use my grant funds to pay for professional membership dues?
No: According to NIH policy, membership dues are not allowable as a direct charge to grants. Please visit the NIH Grants Policy Statement Section 7.9.1- Membership for more information.
Travel
Please refer to Partners travel policy for specific details on reimbursable rates for hotel and travel costs.
Do I need to keep my receipts?
YES: All reimbursements require itemized receipts. If you plan to purchase alcohol with your meals, please ask for this to be placed on a separate check. Otherwise, it will delay the processing of your reimbursement.
I don't have my receipts, can I just submit using the per diem rates established by the GSA?
No: According to the Partners employee expense reimbursement policy, employees can only seek reimbursement for actual costs incurred.
I need some basic software for my lab? Will that be reimbursed?
Yes, BUT!
If I need to travel for my research, could that be reimbursed?
Yes: Travel costs are reimbursable so long as it is budgeted and directly benefits the project that will cover the cost.
Everyone in the lab has worked hard and earned a drink. Is alcohol reimbursable?
No! The only exception to this is if you plan to reimburse the purchase using gift funds: unrestricted, discretionary, sundry funds etc.
More to come!