Minutes

PRE-APPROVED DRAFT

Anthem Ranch Science and Tech Club (Sci/Tech Club)
(First!) Board Meeting Minutes

Date: Wednesday, August 20, 2025

Attendees: Dan Magenheimer, Carol Gibson, Peter Beckmann

Meeting called to order at 12:32pm

Agenda

• Administrative

• Program planning

• DUES decision/timing/deadline/communication

• Financial

• Meeting Technology

Decisions Made

• Officer Titles and Terms: The Sci/Tech Club will have the following officer titles: Leader, Co-leader, Treasurer, and Member-at-Large. All officer terms will be two years, starting today. A motion was made, seconded, and passed to define the terms and titles, with Dan Magenheimer serving as club leader and treasurer, Carole Gibson as co-leader, and Peter Beckmann as member-at-large.

• Board Meetings: The board must meet at least once a year, with a recommendation for at least twice a year. In-person meetings are preferred for the twice-yearly sessions, while Zoom can be used for any additional meetings. A motion to meet in person twice a year was seconded and passed. The board meetings will be scheduled for March and September 2026 and Dan will submit a room reservation request.

• Annual Membership Meeting: An annual membership meeting is required and must be advertised to all members. The first meeting is scheduled for October 21st at 12:30 p.m., before the regular Tech Club meeting. The purpose of this meeting is to allow members to ask questions and discuss the club's direction.

• Dues and Membership: A motion was made to establish a membership structure with two levels for dues: a $10 minimum for "subscribers" and a $100 level for "patrons”. This decision was passed. The club will begin collecting dues for 2026 on November 1st.

• Anniversary Celebration: The club will hold a 10-year anniversary celebration on Wednesday, November 5th, from 4:30 p.m. to 7:00 p.m. The event will feature finger foods and a presentation highlighting the club's history. The club has $250 to help cover costs, with the possibility of being reimbursed for additional expenses.

• Board Member Openings: Two board positions will be announced as open at the 10-year anniversary event to ensure continuity15.

• Finances: A business checking account has been opened. Checks will be ordered to pay for honorariums and other expenses. The possibility of using a Square account for in-person dues collection was also discussed. The club is waiting for a decision on "accelerated deposit" from the Club Council, which would allow dues to be deposited directly into the checking account.

• Meeting adjourned at 1:30pm.  Date/time of next meeting to be determined.

Action Items

• Dan: Talk to Amy C re Family Hearing requests.

• Peter/Dan: Work on a solution for recurring issues with the wide variety of Mac computers and the club's audio/visual setup, possibly using AI to troubleshoot.

• Carole: Contact a retired pharmacist to speak about Ozempic and similar medications, possibly offering an honorarium.

• Carole: Take the lead on creating a "coming soon" list of future topics to attract new members.

• Dan: Create a presentation for the 10-year anniversary, potentially using AI-generated videos and a slideshow of past speakers.

• Dan: Look into the costs of checks for the new business account.

• Dan: Post the "how-to" guide for using the club's audio/visual equipment on the website for documentation.

• Dan: DONE Reserve the room for the November 5th anniversary celebration.

• Dan/All: Work on the dues structure details and patron benefits.

• Carol: Work on a list of potential outside speakers for future meetings.

• Dan/All: Draft an announcement about the dues for the mailing list of nearly 500 members.