How to Fill Out Forms

Each form has a specific use. When filling these out, make sure you have your advisors permission. Below you can find which form(s) best fit your needs. You can also click on each of the names to go to their PDF's or Google Forms.

Meeting Minutes : This is the base of all of the forms. In order for the other forms (Fundraiser, ERF, RPO, Transfer of Funds) to be approved, you MUST note down and turn in meeting minutes. 

Fundraiser Form : If you ever want to raise money for your club (selling at school), you have to fill out the ERF Google Form. Fill out and turn this in a month before the desired date for the fundraiser. You can track the status of your request at the ERF Tracker. You can also see other fundraiser dates and yours in the Fundraiser Calendar.

RPO Form : To purchase anything for your club, you must go through ASB. Advisors and students are NOT ALLOWED to sell and hold money without going through ASB first. However, advisors and students are allowed to purchase items for the club with their own money. Then, get reimbursed using this form. There are 4 different uses for this form:

1. PO for Reimbursement - submit with estimate (one receipt)

2. Order w/ PO - submit Quote w/ order number & vendor contact details 

3. Pre-Approved PO - putting money aside to be used (submit w/ quote/estimate before purchasing). Multiple items/receipts —> maximum is $200 for student & parents; $200+ pay vendor directly or advisor must purchase 

You must turn in the RPO Google Form. You can track the status of your request at the RPO Tracker.

ERF Form: If you want to request materials from ASB (ex. microphones, speakers, tables, chairs), reserve a date for an event (ex. VSA Show), or have a fundraiser, then fill out this form. Remember that everything is first come first serve. You can track the status of your request at the ERF Tracker.

Dance Guest Pass : If you have a friend or partner that goes to a different school, and they want to attend an Andrew Hill event, then you both must fill out this form. Please first make sure that the Andrew Hill Event ALLOWS guests. 

Transfer of Funds: This is to transfer money from one account to anther. You must turn in the RPO Google Form. You can track the status of your request at the RPO Tracker.

Loan Application: This is if you are asking ASB to loan you money for an expenditure that is greater than your account balance. Please fill out the ASB Loan Application. You must turn in the RPO Google Form. You can track the status of your request at the RPO Tracker.

Other Forms: 

Cash Box Form

Inventory Tally Sheet