2026 - 2027 Club Application & Renewal Form . 

If you would like to apply to start a new club or renew a club, here are the forms for the 2026 - 2027 school year. 

2026 - 2027 Club Application, Preliminary Budget and Renewal Form Instructions

2026 - 2027 Club Constitution and Bylaws Guidelines Template

2026 - 2027 Club Constitution Template Simpler Version

2026 - 2027 AHHS Finance Training

2026 - 2027 Club/Class Finance Training Quiz

2026 - 2027 AHHS Club Advisor Agreement & Signature Sheet

Each form has a specific use. When filling these out, make sure you have your advisors permission. Below you can find which form(s) best fit your needs. You can also click on each of the names to go to their PDF's or Google Forms.

Meeting Minutes : This is the base of all of the forms. In order for the other forms (Fundraiser, ERF, RPO, Transfer of Funds) to be approved, you MUST note down and turn in meeting minutes. 

Fundraiser Form : If you ever want to raise money for your club (selling at school), you have to fill out the ERF Google Form. Fill out and turn this in a month before the desired date for the fundraiser. You can track the status of your request at the ERF Tracker. You can also see other fundraiser dates and yours in the Fundraiser Calendar.

RPO Form : To purchase anything for your club, you must go through ASB. Advisors and students are NOT ALLOWED to sell and hold money without going through ASB first. However, advisors and students are allowed to purchase items for the club with their own money. Then, get reimbursed using this form. There are 4 different uses for this form:

1. PO for Reimbursement - submit with estimate (one receipt)

2. Order w/ PO - submit Quote w/ order number & vendor contact details 

3. Pre-Approved PO - putting money aside to be used (submit w/ quote/estimate before purchasing). Multiple items/receipts —> maximum is $200 for student & parents; $200+ pay vendor directly or advisor must purchase 

You must turn in the RPO Google Form. You can track the status of your request at the RPO Tracker.

ERF Form: If you want to request materials from ASB (ex. microphones, speakers, tables, chairs), reserve a date for an event (ex. VSA Show), or have a fundraiser, then fill out this form. Remember that everything is first come first serve. You can track the status of your request at the ERF Tracker.

Dance Guest Pass : If you have a friend or partner that goes to a different school, and they want to attend an Andrew Hill event, then you both must fill out this form. Please first make sure that the Andrew Hill Event ALLOWS guests. 

Transfer of Funds: This is to transfer money from one account to anther. You must turn in the RPO Google Form. You can track the status of your request at the RPO Tracker.

Other Forms: 

Cash Box Form

Inventory Tally Sheet

Money is an important aspect when it comes to running a club. One of the ways you can raise money for your club is to have a fundraiser. 

To be successful when it comes to fundraising, students should learn and achieve:

1. Filling out meeting minutes, ERF, & RPO forms.

2. Making a flier for the item(s) you’re selling.

3. Getting the item(s).

4. Making the item(s) you’re selling (if you need to).

5. Communicate to your advisors (set up, cash box).

6. Counting how many items are sold and the money.

7. Making sure the money is safe.

To add on, there are rules you have to follow:

1. In order to be eligible to fundraise, you have to fill out a Fundraiser Form, ERF Form, and an OPEN PO. Do this 1 month prior.

2. Fill out RPO Forms as soon as the item(s) are bought so there is no back up.

3. An advisor ALWAYS has to be with you while selling.

4. The cash box should never leave anybody’s sight. If lost or stolen, the people who are running the fundraiser will be responsible.

5. The WHOLE group is in charge of set up, selling, AND cleaning up.

6. The WHOLE group is responsible for counting money with an advisor AND making sure it is given to the advisor in the end.

7. The advisor is responsible to give the cashbox to an Admin.

Now, here are the specified steps on how to plan and run a fundraiser:

One Month Before Fundraiser:

1. Plan a date and time.

2. Talk to your advisor if they are available for that date and time.

3. Plan what you are going to sell for the fundraiser.

4. Sign and turn in a Meeting Minutes, ERF Form, and a PO (PO for reimbursement or Pre-Approved PO). Can be found under "How To" > "Fill Out Forms". Make sure to hold a meeting!

5. Make a shopping list for the item(s) you will need. If you need anything ordered online and shipped to you, buy that ASAP.

6. Start a flier for your fundraiser.

1/2 Weeks Before Fundraiser:

1. Make sure people know about your fundraiser! Post your flier and make it known.

2. Make sure your fundraiser has been approved by using the Fundraiser Calendar.

Day Of Fundraiser:

1. During brunch or lunch, depending on when you have your fundraiser, ask your advisor for a pass to leave one of your periods early. Explain to them that you need to set up for your fundraiser. To add on, remind them to pick up your cash box.

2. Leave your period early and set up the fundraiser.

3. Make sure you have your cash box, cash box form, and tally sheet.

4. Assign one person to do the cash box, one person to do the selling/tallying, and another person to do the communicating.

5. Clean up the station. (Important: Please make sure to clean, fold, and put the table away. A lot of people forget to do that.)

6. Count the money with your advisor and fill out the paper. Put the money in the bag and seal it. Leave the bag of money and the money-counting paper in the cash box

7. Return the cash box to the advisor and make sure they lock it away safely or give it to an admin.

If you have any questions, please feel free to email Ms. Cervantes (cervantesev@esuhsd.org).