NOTE: These instructions are intended as a guideline only and should not be relied upon as a comprehensive list of duties in the relief from administration of an estate. Remember to fill out the County Name (Adams) and the Division of the Court (Probate). The name of the Judge to be used on the forms is Brett M. Spencer. The name of the Magistrate to be used on the forms is David M. Hunter. All forms should be typewritten or legibly printed.
If you have questions, you will need to consult with an attorney. The Clerks and the Court CANNOT provide any legal advice. An ancillary administration requires that
The Court may require additional forms or information based upon the facts and circumstances of each case. Unless appointed in the will, the applicant must be a resident of the State of Ohio.
The following documents must be filed.
Form AC-001 - Notice of Appearance (Word | PDF) Required for Attorneys and any party not represented by an attorney
Standard Probate Form 1.0: Surviving Spouse, Children, Next of Kin, Legatees, and Devisees - - List of Surviving Spouse, Next of Kin, Legatees & Devisees (1.0) - On Form 1.0, list all next of kin (those people who are or would be entitled to inherit if there were no will) on the front. List those people named in the will, if there is one, on Page 2 of Form 1.0. - Be sure to specify complete addresses of all listed. - List all children of the decedent on the front of the form even if the entire estate will go to the surviving spouse. If there is no surviving spouse, you must state whether the decedent was unmarried, whether the surviving spouse is deceased or divorced (and name the person). You must also specify the relationship between any deceased heirs and their issue.
Form AC-400 Affidavit of One and the Same (Word | PDF) - Used when a name is inconsistent between documents such as a different name in a will due to subsequent marriage. Also used for misspellings.
A certified copy of the Extra-State Probate proceedings case file including a copy of the will and letters of authority.
Form AC-411 - APPLICATION / ENTRY FOR ANCILLARY ADMINISTRATION (includes Letters of Authority) (Word | PDF)
Standard Probate Form 7.0 - Certification of Notice to Administrator of Medicaid Estate Recovery Program
Standard Probate Form 7.0(A) - Notice to Administrator of Medicaid Estate Recovery
Form AC-419 - Affidavit for Publication - Probate (Word | PDF) - Required for any request for publication