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A. At each level of a Toastmasters speech contest, a specified number of voting judges and officials are required.
1. At club contests, a contest chair, chief judge, at least five (5) voting judges, a tiebreaking judge, two (2) counters, and two (2) timers are appointed, unless impractical.
2. At Area contests, there must be an equal number of voting judges from each club in the Area, or a minimum of five (5) voting judges. In addition to these voting judges, a contest chair, chief judge, tiebreaking judge, two (2) counters, and two (2) timers must be appointed.
3. At Division contests, there must be an equal number of voting judges from each Area in the Division, or a minimum of seven (7) voting judges. In addition to these voting judges, a contest chair, chief judge, tiebreaking judge, two (2) counters, and two (2) timers must be appointed. The chief judge, voting judges, and the tiebreaking judge must not be a member of any club in which a contestant is a member.
4. At District contests, there must be an equal number of voting judges from each Division in the District, or a minimum of seven (7) voting judges. In addition to these voting judges, a contest chair, chief judge, tiebreaking judge, three (3) counters,
and two (2) timers must be appointed. The chief judge, voting judge, or tiebreaking judge must not be a member of any club in which a contestant is a member.
5. For the International Speech Contest Region Quarterfinals, there must be a minimum of nine (9) voting judges and one (1) tiebreaking judge for each contest. The Immediate Past International President once removed will be the chief judge for all region quarterfinals. If the Immediate Past International President once removed is unable to serve as chief judge, the First Vice President will appoint another Past International President. No voting judge or tiebreaking judge can be a member in the same region in which a contestant is a member. No voting judge or tiebreaking judge can be a member in the same club in which a contestant is a member.
6. At the semifinals for the International Speech Contest, there must be an equal number of voting judges from each District, or a minimum of nine (9) voting judges. In addition to these voting judges, a contest chair, chief judge, tiebreaking judge, three (3) counters, and two (2) timers are appointed. No chief judge, voting judge, or tiebreaking judge can be a member of any club in which a contestant is a member.
7. At the World Championship of Public Speaking, there must be one (1) voting judge representing each region. In addition to these judges, a contest chair, five
(5) qualifying judges, a tiebreaking judge, three (3) counters, and two (2) timers are appointed. The Immediate Past International President once removed will be the chief judge for the World Championship of Public Speaking. If the Immediate Past International President once removed is unable to serve as chief judge, the First Vice President will appoint another Past International President. No chief judge, voting judge, qualifying judge, or tiebreaking judge can be a member of any club in which a contestant is a member.
8. Voting judges at all levels must remain anonymous when practical.
9. The contest chair may appoint a contest Toastmaster. In such cases, the term, "contest Toastmaster" should be used for the member supporting the contest chair. A contest Toastmaster is also ineligible to compete in the contest at which they are serving.
10. Contest officials must not serve in more than one (1) role for the same contest at the Area (when practical), Division, District, region quarterfinal, semifinal, and final levels.
B. Before the contest, contestants are briefed on the rules by the contest chair. Contestants will then draw for their speaking position with the contest chair.
C. If a contestant is absent from the briefing, the alternate speaker, if present, is permitted to attend the briefing in place of the primary contestant.
1. If the primary contestant is not present when the person conducting the contest is introduced, the primary contestant is disqualified and the alternate officially becomes the contestant.
2. Should the primary contestant arrive after the briefing but before the person conducting the contest is introduced, the primary contestant is permitted to compete, provided the primary contestant:
a) Reports to the contest chair upon his/her arrival.
b) Has all required paperwork in good order before the person conducting the contest is introduced to begin the contest.
c) Waives the opportunity of a briefing.
D. Before the contest, voting judges, counters, and timers are briefed on their duties by the chief judge.
1. Each voting judge receives the appropriate ballot for the contest.
a) International Speech Contest voting judges receive the International Speech Contest Judge’s Guide and Ballot (Item 1172).
b) Evaluation Contest voting judges receive the Evaluation Contest Judge’s Guide and Ballot (Item 1179).
c) Humorous Speech Contest voting judges receive the Humorous Speech Contest Judge’s Guide and Ballot (Item 1191).
d) Table Topics Contest voting judges receive the Table Topics Contest Judge’s Guide and Ballot (Item 1180).
e) Tall Tales Contest voting judges receive the Tall Tales Contest Judge’s Guide and Ballot (Item 1181).
f) ) All voting judges and the tiebreaking judge receive the Judge’s Certification of Eligibility and Code of Ethics (Item 1170). The form must be signed and returned to the chief judge.
2. Timers receive the Speech Contest Time Record Sheet and Instructions for Timers (Item 1175). If necessary, they also receive instruction in the proper use of the timing equipment.
3. Ballot counters receive the Counter’s Tally Sheet (Item 1176). If necessary, they also receive instruction in the gathering of ballots and the counting room procedure (described below).
E. Before the contest, the chief judge selects a member to act as tiebreaking judge.
1. The identity of the tiebreaking judge is secret, and known only to the chief judge.
2. The tiebreaking judge does not attend the judges’ briefing.
3. The chief judge must provide a Tiebreaking Judge’s Guide and Ballot to the tiebreaking judge before the beginning of the contest.
a) International Speech Contest tiebreaking judges receive the International Speech Contest Tiebreaking Judge’s Guide and Ballot (Item 1188).
b) Evaluation Contest tiebreaking judges receive the Evaluation Contest Tiebreaking Judge’s Guide and Ballot (Item 1179A).
c) Humorous Speech Contest tiebreaking judges receive the Humorous Speech Contest Tiebreaking Judge’s Guide and Ballot (Item 1191A).
d) Table Topics Contest tiebreaking judges receive the Table Topics Contest Tiebreaking Judge’s Guide and Ballot (Item 1180A).
e) Tall Tales Contest tiebreaking judges receive the Tall Tales Contest Tiebreaking Judge’s Guide and Ballot (Item 1181A).
F. For the International, Humorous, and Tall Tales contests, the contest chair must introduce each contestant by announcing the contestant’s name, speech title, speech title, and contestant’s name.
1. For Table Topics contests, the contest chair must introduce each contestant by announcing the contestant’s name, topic, and contestant’s name.
2. For Evaluation contests, the contest chair must introduce each contestant by announcing the contestant’s name twice.
G. Contestants in the International, Humorous, and Tall Tales contests are permitted to remain in the same room throughout the duration of the contest.
H. Evaluation Contest participants are required to leave the room after the test speech has been delivered, as outlined in the Evaluation Contest section of this rulebook.
I. Table Topics Contest contestants must stay out of the room until the preceding speaker has completed their response to the topic, as outlined in the Table Topics Contest section of this rulebook.
J. There will be one (1) minute of silence between contestant speeches, during which voting judges and the tiebreaking judge will mark their ballots. All voting judges and the tiebreaking judge will judge all contestants; the chief judge does not judge contestants.
K. When the last contestant finishes speaking, the contest chair will ask for silence until the ballot counters have collected all ballots. The chief judge will notify the contest chair when all ballots have been collected. The contest must only resume once this notification is received.
1. In order for a ballot to be valid, judges shall:
a) Complete their ballots by entering their choices for first, second, and third place.
b) Sign and print their names on the ballot.
2. When voting judges have finished marking their ballots, they must tear off the bottom portion of the ballot, place it in the provided envelope, and hold up the envelope for the ballot counters to collect.
a) The top portion of the ballot is not provided to the ballot counters and must be discreetly discarded by the voting judge after the contest.
3. The chief judge personally collects the tiebreaking judge’s ballot, which must contain all contestants ranked in order by the tiebreaking judge.
a) The top portion of the ballot is not provided to the chief judge and must be discreetly discarded by the tiebreaking judge after the contest.
4. As the voting judges and the tiebreaking judge are completing their ballots at the end of the contest, the timer with the stopwatch completes the Time Record Sheet, places it in the provided envelope, and hands it to the chief judge.
L. Once all of the ballots have been collected, the ballot counters and the chief judge will leave the contest area and proceed to the counting room.
1. In the counting room, the ballot counters will tabulate the results of the contest using the Counter’s Tally Sheet (Item 1176).
a) On the Counter’s Tally Sheet, each contestant receives points for being ranked first, second, or third place on a voting judge’s ballot.
1. Three (3) points are scored for each first-place ranking.
2. Two (2) points are scored for each second-place ranking.
3. One (1) point is scored for each third-place ranking.
b) Once all points are entered, the ballot counters compute the total points for each contestant and enter the totals on the bottom of the tally sheet.
1. Point totals must be verified by all ballot counters before results are entered on the sheet.
2. Contestants are then ranked on the bottom of the tally sheet according to the number of points scored.
c) In the event of a tie, the chief judge will consult the tiebreaking judge’s ballot.
d) The tied contestant who received the highest ranking on the tiebreaking judge’s ballot will gain the contested place, and any other tied contestants will be ranked in order behind that contestant.
2. Once the results have been tabulated and verified, the chief judge records the ranking of all contestants on the Notification of Contest Winner form (Item 1182), which is submitted to the contest chair of the next level or to World Headquarters in the case of the International Speech Contest at the District level. The chief judge records the names of the winners in reverse order on the Results Form (Item 1168) and gives it to the contest chair.
a) All ballots and the tally sheet will be kept by the chief judge until after the winners have been announced.
b) After the winners have been announced, the chief judge will destroy all ballots, the time record, and the tally sheet.
M. After the conclusion of the contestant interviews, the contest chair announces the winners of the contest.
1. In contests with three (3) or more participants, a third-place winner, a second-place winner, and a first-place winner will be announced. Winners will be announced in reverse order.
2. In contests with fewer than three (3) participants, a second place winner (if applicable) and a first-place winner will be announced. Winners will be announced in reverse order.
3. Winners must be announced prior to the end of the event.
a) If the contest is the only event taking place, winners must be announced before the contest adjourns.
b) If multiple contests are taking place as part of a larger conference or event, winners from all contests must be announced before the end of the conference or event.
4. If there are multiple contests taking place at one event, each contest must be officially adjourned prior to the beginning of the next contest, even if winners have not yet been announced.
5. For the International Speech Contest Region Quarterfinals, contestants advancing to the semifinals will be announced in no particular order. Placement will not be announced.
6. For the International Speech Contest Semifinals, contestants advancing to the World Championship of Public Speaking will be announced in no particular order. Placement will not be announced.
7. Announcement of contest winners is final unless the list of winners is announced incorrectly, in which case the chief judge, ballot counters, or timers are permitted to immediately interrupt to correct the error.
Webiste Contents
Main Agenda Contest Procedure 中文演講比賽說明書 1171 Speech Contest Rule Book
Eligibility Timing Rules Judging Criteria Message for Contestant Contest Preparation
Contestant List List of TM Champions List Files & Links Contest Officials List
Message for Club Message for Contest Chair Message for Judge Message for SAA, Timer, Counter
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