Embedded Files
If you find yourself typing the same messages over and over—like reminders, confirmations, or standard responses—Gmail’s Templates feature (formerly called Canned Responses) can save you time and effort.
Templates let you save pre-written emails that can be quickly inserted into new messages, replies, or forwards without having to retype the same text each time.
⚙️ Enable Templates
⚙️ Enable Templates
Click the ⚙️ Gear icon and select “See all settings.”
Go to the Advanced tab.
Find the Templates option and click Enable.
Scroll down and click Save Changes.
Gmail will reload automatically once changes are saved.
✏️ Create and Use a Template
✏️ Create and Use a Template
Click Compose to start a new email.
Type the message you want to save as a template.
Click the three dots (More options) icon in the lower-right corner of the message window.
Hover over Templates, then select “Save draft as template” → “Save as new template.”
Name your template for easy reference.
To use a saved template:
Start a new message, click the three dots → Templates, and choose the one you’d like to insert.
Edit the message as needed before sending.
📘 Example:
Create templates for:
Parent communication (“Thank you for contacting the office...”)
Technology updates (“We’re aware of the issue and currently investigating...”)
Attendance confirmations or field trip notices
💬 Pro Tip: If you update a template, re-save it using the same name to overwrite the old version and keep things consistent.
💬 Pro Tip: Templates can also be paired with filters to automatically send or reply with a pre-written message—great for auto-replies or routine communication.
💬 Pro Tip: Keep your templates professional and flexible. Include placeholders like [Student Name] or [Date] that you can fill in quickly before sending.
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