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Many staff who previously used Outlook miss the new message alerts that pop up when an email arrives.
The good news: Gmail can do this too—you just need to turn it on!
Here’s how to enable desktop notifications for Gmail and Google Calendar so you never miss an important message or reminder.
📧 Turn On Gmail Notifications
📧 Turn On Gmail Notifications
Click the ⚙️ Gear icon in Gmail and select “See all settings.”
Scroll down to the Desktop notifications section.
Click the link that says “Click here to enable desktop notifications for Gmail.”
If your browser asks for permission, click Allow.
Choose your preferred option:
New mail notifications on – Get alerts for every new email.
Important mail notifications on – Only get alerts for messages Gmail marks as important.
(Optional) You can also change the notification sound in your computer’s sound settings.
Scroll down and click Save Changes.
Once enabled, Gmail will display a small pop-up window (and play a sound, if selected) each time you receive a new message.
💬 Pro Tip: If you use multiple Gmail tabs or accounts, notifications only appear for the account currently open in your browser.
💬 Pro Tip: To reduce distractions, select Important mail only instead of all new mail—Gmail automatically learns which messages matter most.
💬 Pro Tip: Notifications require your browser to be open—so keep a Gmail tab active in the background while working.
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