Chromebook Printing

How to Add a Printer and Print Your Document

If you're using a Chromebook and need to print but don’t see a printer listed, you’ll first need to open the print menu. Here are the easiest ways to do that:

🔘 Option 1 — Use the Print Icon

If you’re in Google Docs, Google Sheets, or another Google Workspace app:

Look for the printer icon 🖨️ in the toolbar.
Click it to open the print menu.

⌨️ Option 2 — Use a Keyboard Shortcut

If there’s no print icon available, press:

Ctrl + P

This instantly opens the print menu on any Chromebook, website, or app that supports printing.

🖨️ When the Print Menu Appears

If no printers are listed, or if this is your first time printing from the Chromebook, you may need to add a printer.

You can include a follow-up section titled:

“How to Add a Printer on a Chromebook”

and I can help you write that too — including screenshots, step-by-step instructions, emoji indicators, and common issues (like needing to be on VacavilleUSD Wi-Fi).

Select the Print Destination Box

Click on "See More"

Click on "Manage Printers"

Click on "Add Printer Manually"

Under "Name", type in what you would like your printer to be called. It can be anything. Typically we name them by school site, room number and model number.

Under "Address" type in the IP Address of the printer you want to print to. You will find this number on the printer itself. It will look something like the picture above.