Virtual Session Information

About the Virtual Presentation Session

Students and faculty selected to do a virtual presentation will submit a 2-3 minute pre-recording of their presentation or other presentation materials (i.e., poster, PPT slides, ePortfolio, etc.) in advance of the Symposium. These materials will be uploaded to the online conference site Gather.Town so students can invite their faculty mentors, peers, and family for a live virtual presentation at their convenience. Please note that you are required to submit your presentation materials by April 2, 2026 (two weeks before the Symposium).
Presenters in the Main Oral Presentation Sessions must submit a link to their slides in advance of the Symposium. This link can take the form of Google Slides or another presentation-sharing site. The session moderator will access your slides via the link you submit during the Symposium; you will not be able to log into your own Google Drive or use your own laptop during the Symposium.
You will submit your slides link within your original Symposium application (you should now see a new section for those materials). As long as you are using a “live” link such as Google Slides, you can submit the link before your slides are completed, and you can continue editing them. **Please make sure that you make the site is viewable for anyone with the link.**
View the virtual presentations via the online conference site Gather.Town using this link. Virtual presentations are not live and can be enjoyed anytime until the day of the Symposium.
UWF Students, if you have a disability that impacts your full participation in this event, please contact Student Accessibility Resources at 850-474-2387 or by email, sar@uwf.edu. Guests attending university-sponsored events who would like to request disability accommodations are requested to advise UWF by contacting the ADA Program Office at 850-474-2694 or 711 (TTY). Guests may also advise UWF online by submitting the UWF Sponsored Event Accommodation Request Form. Accommodation requests must be submitted at least two (2) business days prior to the scheduled event. Advance planning and early submission of an accommodation request will allow proper time for UWF to coordinate the requested services.

Gather.Town Instructions

For those planning to visit the virtual session.

Click the pop-out icon on the top right of the embedded document to download the Gather.Town Guide (pdf) or share it with attendees through Google Drive.

This page will be updated on the day of the Symposium with a link to access Gather.Town.

View the virtual presentations via the online conference site Gather.Town using this link. Virtual presentations are not live and can be enjoyed anytime during the day of the event.

gather.town guide revised.pdf

Creating Your Character

Using Chrome or Firefox, click on the Gather.Town link provided to enter the space and confirm that you wish to enter (a specific link for the Symposium will be shared closer to the event date).
Press "Allow" when Chrome or Firefox asks to use audio and video at the top of your screen.
Ensure the correct microphone and webcam devices are selected and working properly.
Enter your UWF email address (xy123@students.uwf.edu) if prompted.
All presenters and volunteers will receive an identifier code before the Symposium so that you can easily identify your peers' avatars, along with your name—more information to come.
Click on your avatar to change its appearance.

How to Interact

Follow: On the right side of the screen, a list of participants will appear. You can search for the participants you’d like to interact with and press 'Follow' for a pathway to them.
Direct chat: click on a name you want to chat with (group or directly).
Controls: Use your keyboard arrow keys or WASD to walk around the space. You will be automatically connected by video and audio when you are near someone else in the space.
Mute: Press the microphone icon on your video to mute your microphone.
Interact: Walk up to a poster or object and press the 'X' key to interact with it.
Ghost Mode: Hold down the 'G' key to enter ghost mode, allowing you to move through the space without bumping into anyone.

(Standard) Virtual Event Etiquette

Please mute your mic audio whenever someone else is presenting.
Wear business casual attire.
Have the best audio and video quality possible and a reliable internet connection.
Because there is a small delay with audio and video calls, wait a second before responding to someone in the call so that you do not cut them off mid-sentence.
Do not have extremely loud or distracting audio in the background while speaking.

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