The Symposium is an in-person experience, so presenters and attendees can engage with other attendees and share their scholarly and creative work with their peers and network. For Main Oral Presenters, please read the Oral Presenter's Guide to the Symposium.

• Students and faculty selected to do a virtual presentation will submit a 2-3 minute pre-recording of their presentation or other presentation materials (i.e., poster, PPT slides, ePortfolio, etc.) in advance of the Symposium.  These materials will be uploaded to the online conference site Gather.Town so students can invite their faculty mentors, peers, and family for a live virtual presentation at their convenience. Please note that you are required to submit your presentation materials by April 2, 2026 (two weeks before the Symposium).

• Presenters in the Main Oral Presentation Sessions must submit a link to their slides in advance of the Symposium. This link can take the form of Google Slides or another presentation-sharing site. The session moderator will access your slides via the link you submit during the Symposium; you will not be able to log into your own Google Drive or use your own laptop during the Symposium.

• You will submit your slides link within your original Symposium application (you should now see a new section for those materials).  As long as you are using a “live” link such as Google Slides, you can submit the link before your slides are completed, and you can continue editing them.  **Please make sure that you make the site viewable for anyone with the link.** 

• Remember, the master schedule has your session time and location. Please note that all Visual Art Exhibits will be in the Conference Center (Building 22) on the other side of the Commons.  

• If you haven't already, please communicate with your faculty mentor and department's point of contact for this event (Ms. Valerie George and Mr. Asmuth for the Art Exhibit) to discuss any special needs and requests. Requests for needs are due Thursday, April 9, at 11:59 p.m. 

• Please plan on setting up your artwork on Wednesday, April 15, between 11 a.m. and 5 p.m. Please note that all set-ups must be completed before 5 p.m.

• If you are printing a poster as part of your exhibit, please review this page for detailed information regarding putting together and printing posters. You should submit the poster to the Service Desk to print no later than Monday, April 13.

• Remember, your session time and location are in the master schedule. The Engineering Showcase will be on Cannon Green outside Building 22 from 10 a.m. to noon.

• It's crucial to collaborate with your faculty mentor and the department's point of contact (Electrical and Computer Engineering: Drs. Yazan Alqudah and Sridhar Natarajan; Mechanical Engineering point of contact: Dr. John Stutz) to discuss any special needs and requests for this event. Please complete the shared sheet, Engineering Showcase - Request for Electricity and Tables, to ensure you have the equipment for your exhibit. This sheet is due Thursday, April 9, at 11:59 pm. We will use this sheet to communicate with Facilities how many tables and poster panels to have in the space, so if you do not communicate your needs via this form, you will not have the items you need. 

• On the day of the Symposium, you must arrive by 8:30 am on Thursday, April 16, to take the poster panels to the Cannon Green and set up your tables and exhibits. This early arrival ensures you are ready for the Showcase to begin at 10 am. Also, please note that you are all required to help take down the poster panels and tables at noon when the Showcase ends. Please allow yourself enough time to tare down and move your exhibit to its holding location.

• If you are printing a poster as part of your exhibit, please review this page for detailed information regarding putting together and printing posters. You should submit the poster to the Service Desk to print no later than Monday, April 13.