Toolkits for Developing Resources
Resource Development Production Phases
Use this visual as a guide and tool to work through the phases of producing resources with and for our partners. The toolkits include materials needed in each phase of our work.
Accessibility Toolkit
Powerpoint and zoom recording from a training with Accessible Technology at the UW on creating accessible documents.
Inclusive design for Word documents created by Tami!
Accessibility tips for PowerPoints created by Tami!
Resources and contact information for the Accessible Technology department.
Tool for checking the accessibility of colors used in designs.
Branding
Browse the brand identity guides, logos, fonts, and more on Webdam > Communications > Graphics.
Learning Design Toolkit
A guide about content development approaches and process. Also includes writing style guidance.
A variety of templates for developing content outlines, typically used for in-person and virtual content. These are examples gathered from writers across Cultivate Learning. When working with an Instructional Designer, see also the Online Course Map.
A slide deck and Asana form to collect course information that impact the design of the online course, such as audience, delivery method, media strategy, learning technology, and more.
The course map is a document where content creators describe the basics of the course or modules (description, goal, objectives). It also contains the outline of the course by listing all the topics and elements. The outline indicates where all the items (content, activities, assignments) for the course are listed and cross-referenced with the course objectives and learning objectives. It helps instructional designers understand the main structure and components in the course and how they all support the learning experience. Sometimes there is no time to fully create a course map and content creators use a simple outline instead of the course map.
A storyboard tells the story of the training course. It’s a document, slide deck, or prototype in which the content developer lays out the content for the eLearning course that they plan to create. This document is created in collaboration with the instructional designer.
When a project does not have a project charter, the slides help an instructional designer gather information about the project team, roles, timeline, and the same information collected in the Course Design Form.
The content grid is usually a Word document that contains additional content that might not be easily captured in the storyboard, such as the content for the interactives, knowledge checks, etc. Sometimes, the instructional design and developers create a visual storyboard in PPTx as a prototype for the training and use the content grid to fill out the specific content for each of the slides and interactives. Some projects use only visual storyboards or content grid documents, and others use both.
This document is created after the course production ends and it lays out the location of the production files, important links, and course information needed to update the course in the future.
A demonstration of one of the online platforms we use. This demo shows how to create dynamic lessons using built in interactives, blocks, and translate courses.
An example of a course in Articulate Storyline.
An example of a course in Articulate Rise.
An example of a microlearning example in Articulate Rise.
Equity Toolkit
Multimedia Waiver Toolkit
The process of collecting and archiving waivers for Media Liaison, Project Managers, and Media Producers.
Media consent waiver forms for filming. Waivers available in Amharic, Arabic, English, Russian, Simplified Chinese, Somali, Spanish, Tigrinya, Traditional Chinese, and Vietnamese.
Remote Recording Toolkit
Tips for recording video and audio remotely. Before you hit recording, please consult with Media Team. Connect with Melissa Woodrow (Manager of Media Production) at mwood17@uw.edu
Project Workflow Toolkit
Find documents to help plan the project scope, timeline, and budget. Also find helpful tools for developing content, communications, design, and instructional design.
The purpose of this document is to have a single source of information describing the project, deliverables, team, and ways of working together.
The charter document can be started by the project manager and should be completed by the full team as the project progresses. Unit directors and funding partners should approve the charter.
Consider the project charter as a living document which should be referred to and updated on a regular basis.
Browse tools and templates on Webdam to help you scope and develop a successful project.
Submit a Webdam & Media Lab Support Request Form if you need help accessing Webdam.
Quality Assurance Toolkit
These tools are available to learn more about quality assurance, plan for it to happen in your project, and review quality of courses and videos. The QA/QC Roadmap highlights additional tools to use for quality assurance during the project.
Cultivate Learning's quality value:
"We adhere to practices informed by research and experience to create materials and services that result in positive outcomes for children, families and educators. We institute rigorous processes to evolve our work to reflect and meet the needs and values of the communities we work with and represent."
Find out what tools are recommended to ensure quality throughout each phase of the project workflow.
Notes about what is quality assurance (QA) and quality control (QC).
Use this template to plan for quality assurance throughout the project. Decide on tasks, tools, and staff members responsible for QA.
Use this form when submitting materials for internal review.
Download this series of checklists to your project folder. Complete a content quality check before copy edit, before sending materials to design, before sending to a vendor for translation, and before final delivery.
A guide for anyone to check the quality of produced videos.
Writing Community Toolkit
A guide that contains information about grammar, punctuation, bias, citation, and more. Also includes approaches and guidance about content development.
Slide decks from past Writing Community meetings that cover a range of writing topics aligned to the style guide.
A slide deck about using media to convey content in our learning design.
Tip Sheets shared as part of the Writing Community meetings.
Multimedia Toolkit
Storyboards are helpful when conceptualizing new footage to be filmed and animations. Doodles and stick figures are encouraged!
This template is necessary when creating a script for video. It helps to think about matching visuals to the script and communicate to the media producer who will be editing.
A mind map of storytelling concepts, including elements, forms, audiences, representation. This mind map is meant to serve as inspiration to spark ideas when creating stories at Cultivate Learning. It was started by the media team and worked on during the resource development fall 2020 retreat. Email mediavip@uw.edu if you want to add to this.
Please fill the linked form to request specific filming needs. Your requests help inform upcoming visits and the content that is captured.
If you have a program you would like to recommend for a future filming visit, please fill out this form!
Use this sheet to track assets used, media edits, and graphic/design needs for projects. You can also find a tab for tracking multilingual resources. Additional tabs can be added based on project needs and in colllaboration with the project team.
Presentation Templates
Branded letterhead and PowerPoint presentation templates created by the design team.
Translation Toolkit
Tools for translating your project into Spanish. A Somali glossary is in progress.
Webdam and Media Libraries
Cultivate Learning has developed four media libraries for different audiences. For questions about access and training, email Angelica.
Webdam is our media library for internal staff. It is the most comprehensive collection of media you can use to develop resources. Here you'll find program footage and photos, graphics, produced videos, professional development packages, and more.
This document functions as a table of contents and summary of training, orientation, and support materials available for Webdam
A glossary of search terms used to tag images and videos in Webdam and the media libraries. (Taxonomy 8.0)
A manual for how to use Webdam and get support.
The Cultivate Learning Resource Library is a collection of professional development packages in English and Spanish, and Expanded Learning Opportunities Two-Minute Tips. These resources are public for anyone to use for non-commercial purposes.
The EarlyEdU Alliance® Media Library includes captioned videos and professional development packages. The Media Library has a selection of materials translated into Spanish. These resources are free for EarlyEdU members to use in courses and presentations.
The Coaching Companion™ Resource Library is available for all users of the Coaching Companion™. The library contains produced videos with English captions and Spanish subtitles. Watch this video to learn more about using the Coaching Companion™ Resource Library. To create an account, contact the team through the contact form on the platform.
Contact: mediavip@uw.edu
©2021 Cultivate Learning, University of Washington