Mail and Shipping

Receiving Mail

Finding the Recipient

• Check invoice for name.

  • If no name on invoice, ask Connie to look up the PO Number.

  • If no PO number, contact vendor for more information.

Known Recipient:

• If letter or package does not fit in mailbox, bring it to the package counter, enter in log, and email recipient.

• Forwarding Mail or Returning to Sender:

  • Check Employee Database for forwarding information.

  • If recipient is not in the Employee Database:

    • Check the UW Directory for forwarding information.

    • If recipient is not in the UW Directory, mark mail with “Return to Sender” and put in CAMPUS MAILBOX bin.

Unknown Recipient:

• Enter package in log or date the letter.

• Email recipient.

• Keep the letter or package at the front desk.

• If letter or package remains for over a week, send reminder to recipient.

Shipping Mail

United States Postal Service:

• NO stamps are available at the Front Office.

• Departmental mail requires a barcode.

• If mailing more than one item, combine with a rubber band and place barcode on top item.

• Mail arrives/gets picked up once daily, between 10:30 AM and 11:00 AM.

UPS:

• DO NOT GIVE OUT ACCOUNT NUMBER WITHOUT ADMINISTRATOR’S PERMISSION

• Online Labels can be created at www.ups.com (see following page for instructions)

• Daily pickup around 3:30 PM.

  • If there are multiple or heavy items for pickup, call UPS Center to let them know.

• DO NOT ship internationally with UPS (unless location does not accept FedEx).

FedEx:

• DO NOT GIVE OUT ACCOUNT NUMBER WITHOUT ADMINISTRATOR’S PERMISSION.

• International shipments only.

• MUST be done online at http://www.fedex.com/us/?link=1 (see instructions on next page)

• Pickup MUST BE CALLED IN or requested online

  • After 2PM daily, pickup must be called in.

DHL/Airborne Express:

• NO account. Need business card to charge for shipment.

• Use for shipment to “High Risk” countries such as Israel, Saudi Arabia, etc.