What is changing?
All utah.gov email accounts given to UDOT consultants will be deactivated. No new accounts will be created.
Why is UDOT making this change?
To ensure security of the utah.gov environment and limit outside access to sensitive information.
Who does this impact?
All utah.gov account holders who are not State of Utah employees.
What is the benefit?
Improved security for UDOT and consultants.
When is this change happening?
Starting immediately, no new consultant utah.gov email accounts will be created. UDOT will begin communicating this plan in January 2023 to existing account holders. Accounts will be deactivated in April 2023.
Will project email accounts be going away, such as "LittleCottonwoodEIS@utah.gov"?
These types of accounts are managed by our Communications and Public Involvement groups. Any change in project email accounts will be coordinated through these groups.
How do I make appointments with UDOT staff?
UDOT has created a Google Group that consultants can ask their UDOT project manager to add them to that will allow access to UDOT conference room calendars from their consulting firm email account. Link to Request Form
UDOT is now allowing UDOT employees to share their calendar with consultants. Link to Training
UDOT has provided training to employees on how to manage sharing and security of their calendars. Link to Training
How do I find contact info now that I won't have access to Google Contacts
The State of Utah has a website where you can look up state employees: Link to Website
What about all of the emails in a consultant account?
UDOT has provided instructions on how to forward emails to a UDOT manager. Link to Training
What about all of the Google Drive files attached to a consultant UDOT email account?
UDOT has provided instructions on how to change ownership of google drive items to a UDOT manager. Link to Training
Will this impact access to ePM or other UDOT systems?
No, your utah.gov email address is independent of your ePM username and most other UDOT applications. Please ask if you have questions about a specific situation. Link to Training
Do I need a Gmail account in order to allow UDOT employees to share Google Calendars and Google Docs with me?
There is a difference between a Gmail account and a Google account. If your consulting firm uses Gmail for your email service you will not need to take any action. However, if your consulting firm does not use Gmail you will need to create a Google Account but not a new Gmail or email address. To be clear, this is different from creating a personal Gmail account. You can create a Google account using the same consulting firm email address you already have. This allows Google to authenticate you and allows UDOT to share Google content with you as if you are part of our Google environment. Link to Training
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