GRADE FOR COURSE WORK
The work of students shall be rated at the end of each semester/trimester/term in accordance with the following grading system: [Art.369; 2th UC meeting, Dec. 14, 1991]
However, some subjects are graded as follows: H-Honors; P-Pass, and F-Pail.
The work of special students or students on audit may be reported at the end of the semester as "S" (Satisfactory) or "U" Unsatisfactory. {138th UC Meeting, Sept. 11, 1937}
The qualitative grades will not be used in computing GWA but will be used only to break a tie in the ranking of students.
[32nd UC, Aug. 14, 1993]
GRADE OF "INC"
The grade of "Inc" is given if a student, whose class standing throughout the semester is "Passing" but fails to take the final examination or fails to complete other requirements of the subject, due to illness or other vali reasons. In case the class standing is not "Passing" and the student fails to take the final examination for any reason, a grade of "3" or "5" shall be given.
Removal of the "Inc" must be done within the prescribed time (within one (1) academic year where there are three (3) regular removal periods) by passing an examination or meeting all the requirements of the course, after which the student shall be given a final grade based on his/her overall performance.
For purposes of scholastic standing, a grade of "Inc" is not included in the computation. When it is replaced by a final grade, the latter is to be included in the grades during the semester when the removal is made. [from Art. 394]
REMOVAL OF "INCOMPLETE"
Removal of the "Inc" must be done within the prescribed time of one (1) academic year by passing an examination or meeting all the requirements for the subject, after which the student shall be given a final grade based on his/her overall performance. [from Art. 369; 214th UC meeting, Apr. 12, 1962; 886th BOR meeting, Apr. 28, 1977; 899th BOR meeting, Mar. 30, 1978]
There shall be a regular period for removing grades of "Inc" before the start of each semester. Such a grade may no longer be improved after the end of the third regular removal period immediately following the semester/term in which the grade was incurred. If a grade of "4" is received after removing an "Inc", this must be removed within the remaining portion of the prescribed period for the removal of the original grade of “Inc”. [Art. 378; amended at 886th BOR meeting, Apr. 28, 1977]
If the "Inc" is due to failure to take the final examination, the "Inc" may be removed without a fee under the following conditions: [Art. 377]
• Taking the final examination during the regular examination period within the allowed period of one (1) year, if the subject in which a student got an "Inc" is included in the schedule of examination;
• Within the regular ten-day removal examination period preceding the registration in each semester; Provided, that the examination for the subject is taken at the time that it is scheduled; and
• Within the ten-day period preceding the Christmas vacation in colleges in which thereisnointer-semestervacation; Provided, that the examination is taken at the time it is scheduled.
Removal examinations may be taken at other times, subject to the next paragraph, on recommendation of the Dean and upon payment of the required fee.
Students who are not enrolled in any subject but who want to complete an "Inc" must enroll for residence. Registration for residence should be done during the regular enrolment period. Students shall pay the registration fee. If the "Inc" is to be removed by an examination, the students shall also pay the removal fee, if required.
GRADE OF "4.0"
[from Art. 369; 214th UC meeting, Apr. 12, 1962; 886th BOR meeting, Apr. 28, 1977; 899th BOR meeting, Mar. 30, 1978; 27th UC meeting, Dec. 14, 1991; 69th UC meeting, June 21, 2000; approved by UP President, Mar. 14, 2001]
A grade of "4" means "Conditional". It may be removed only by re-examination taken within the prescribed time of one (1) academic year. If the student passes the re-examination, s/he is given a grade of "3," but ifs/he fails, a "5". Only one (1) re- examination is allowed which must be taken within the prescribed time (within one (1) academic year where there are three (3) regular removal periods). Ifthe student does not remove the grade of "4" within the prescribed time, the grade ot''4" becomes "5". In this case, s/he may earn credit for the same course only by repeating and passing it.
A grade of "4" given for the first semester work of a 2-semester course shall be converted to a grade of "3" if the student passes the second semester part of the same course in the same academic year; ifs/he fails, the grade of "4" which s/he received for the first semester work shall be converted to a grade of "5".
REMOVAL OF GRADE OF "4.0"
There shall be a regular period for removing grades of "4" before the start of each semester. Such a grade may no longer be improved after the end of the third regular removal period immediately following the semester/term in which the grade was incurred (i.e., one (1) academic year). A grade of "4" received, after removing a grade of “Inc”, however, must be removed within the remaining portion of the prescribed period for the removal of the original grade of "Inc" [Art. 378; amended at 88dh BOR meeting, Apr. 28, 1977]
The removal of the grade of "4" shall be governed by the following guidelines: [from 69th UC meeting, June 21, 2000; approved by UP President, Mar. 14, 2001]
• A grade of" 4" can be removed ONLY by a removal examination taken within the prescribed time of one (1) academic year. If a student passes the re- examination a grade of "3" is given, otherwise, a "5". Only one (1) re- examination is allowed.
• A grade of "4" shall appear in the official Transcript of Records. For the computation of weighted averages, the grade of" 4" is counted until it is removed which means that it shall be excluded from the computation once removed. Therefore, once removed, only the final grade of "3" or "5" is counted but the grade of "4" remains in the Transcript.
• A grade of "4" shall be converted to a grade of "5" if the student does not remove the "4" within the prescribed one-year period through re-examination or if the student does not re-enroll within that year. The faculty member concerned, upon being informed by the University Registrar that the prescribed period has lapsed, will submit the Report of Grade indicating the grade of "5". If the faculty member is unable to make the report, the Department Chair/Institute Director will do so in his/her behalf. To compute weighted average, the "4" is included until the one-year prescription period is over. After the period has lapsed, the grade of"5" or the grade when the subject is re-enrolled is included.
• If a student does not remove the grade of "4" within the prescribed time (which means that the "4" becomes a "5"), credit may still be earned by repeating and passing the subject.
• If a student re-enrolls in the course within one (1) year after s/he obtained a grade of "4", the grade of "4" shall remain a "4" (i.e., grade of"4" shall not be removed; shall be included in the computation of grade averages). It shall not be converted to a "5" even after the prescribed one (1) year period.