Guidelines & Policies

1. Proposed gifts of library materials are subject to acceptance by the College Librarian in Charge who makes decisions based on the library's guidelines on book donation.

2. When a gift is accepted, it becomes the property of the UP Library. The Library has the right to determine whether the gift will be retained, where it will be located, how it will be cataloged and how it will be circulated.

3. Materials not retained for the library collection may be given to other libraries.

4. The Library does not accept collections of materials that must be provided separate housing or shelving or given extraordinary treatment other than those that by nature or value would be destined for the Rare Book Collection.

5. The Library does not agree to a date for processing and assimilating donated materials but will complete these steps as practicable.

6. The College librarian's letter of acknowledgement includes a list of the titles received as gifts.

7. Materials that are generally not accepted include:

   • Outdated or superseded materials

   • Scattered volumes of multi-volume sets, unless needed to complete sets

   • Scattered or single issues of periodicals, unless needed to complete holdings

   • Materials in poor and unserviceable condition or those that are heavily highlighted

   • Duplicates of material already available in the library unless additional copies are needed.

Source: The University Library, University of the Philippines Manila. (2021). University Library policies and operations manual. 

1. The thesis should be its final and approved version.

2. It should be submitted in two (2) copies: one (1) hardbound and one (1) PDF.

2.1. The following options are available for submitting a hardbound copy:

a) Onsite submission

It can be submitted by the "focal person" appointed to the group thesis. Please notify the Library about the designated individual in advance via email. 

b) Courier

If you choose this option, please notify the Library in advance via email. 

2.2. The following options are available for submitting a PDF copy:

a) Email

You can send the copy to: pharmlib.upm@up.edu.ph; cc: thesis adviser, and the Department chair. 

b) USB/Flash Drive

PDF file name format: LAST NAME, FIRST NAME and MIDDLE INITIAL

(Academic Program)_THESIS TITLE 

(example: DELA CRUZ, JUAN C (BSIP)_Quatemary alkaloids of berberis barandana vidals) 

3. There is no deadline for submitting the thesis. However, in order to avoid any inconvenience, please ensure that you have accomplished this requirement before requesting Library clearance.

PDF copy of the  Guidelines

Related link:

Manual of format and style for Theses and Dissertations

The Library is not liable for the safeguarding of personal belongings brought into the premises, and patrons are expected to keep their things, especially valuables, within their sight at all times.

Library staff will handle all lost and found items. All materials will be recorded and stored at the Library.

On the day of loss, if you feel you have left something in the library, please contact us via  email, on our Facebook page or proceed to the information desk.